We have a tracking number on all research submissions that are either
funded internally or externally and all information is requested as to
whether a project needs an approval from any "Safety Committees".
Attached is a copy of our tracking form.  This has worked quite well.

>>> Research Administration Discussion Group
<xxxxxx@health.state.ny.us> Thursday, December 12, 1996 >>>
I would like to know if anyone has developed a system to link the IRB
and/or
IACUC project approval number(s) with the grant proposal number.  We
recently had a case in which the title of the IRB project and the title of the
grant proposal were different and we had to do soem in depth, paper-file
hunting to discover the link.  Part of the difficulty arises from the
requirements fo different agencies with regard to approval (ranging from
"needs approval prior to applying for the grant" to "needs approval within
90 days of receiving funding approval").

------------------- ROUTFORM.MIS follows --------------------
 RESEARCH SERVICES                    SOS
Office Use:
PATSY #:                                Grant/Contract Proposal Routing
 LU#

 NAME                     SSN            DEPARTMENT

A.  P.I./P.D.

 Co-P.I./P.D.

 Co-P.I./P.D.

B.  Project Title:

 Funding Source:
 Categories:    Research          Education          Other          New
 Competitive Renewal          Noncompetitive Renewal          Clinical Trial
 Dates Anticipated:       1st Budget period Start:
 Stop:

C.  Chair, Section Chief and/or Institute Director Approval and Certification
 of:
1) Suitable Space:       2) Necessary Equipment:       3) Personnel Utilization:
 4)  Quality of Submission & Work Proposed
 SIGNATURES                                             DATE

1)

2)

3)

4)

D.  Safety Clearances:

 Human Subjects involved (IRB)

 Biohazard/DNA involved (IBC)

 Radiation involved (RCO)

 Animals involved (IACUC)

E.  Dean Approval  required if training and/or students involved:
 Training           Student Stipend          Tuition Benefits

 Graduate School:

F.  Final Approvals:

 Budget/Grants and Contracts:

 Research Services Clearance:

Comments/Conditions of Approval:

Key Words:   1)
 2)                                                                  3)

Core Facilities:    MAF:                                    FACS:
 OTHER:

Does Study require unique/unusual amount of time by:  Nursing:
 Pharmacy:               Medical Records:               Other Hospital Dept.
Identify (Respiratory, etc.)
(ADMINISTRATIVE DELAYS MAY RESULT IF SUCH NEEDS ARE NOT IDENTIFIED PRIOR TO
 FINAL APPROVAL BY RESEARCH OFFICE
*Graduate School review of research proposals is required if Section E is
 involved -- at the Medical Center, Bldg. 105, Room 3866)
                                   Form RSAO396RF