Dear Geri -
 I see that you already have received several responses to your
"hourly rate" question.  Since my response differs in some respects from the
others, here's one more.
 With respect to 12-month faculty or administrators, we use the 2,080
figure (i.e., the number of hours in a 52-week, 40-hours-per-week year) as a
starting point.  Then, because none of our 12-month folks is expected to
work every day of the year, we reduce that 2,080 figure by 8 hours x [21
days of annual leave plus 12 days of sick leave (whether or not the
individual actually takes all of those days is irrelevant) plus 12 paid
holidays], resulting in a "work" year of 2,080 minus 360 = 1,720.  This is
the number we would divide into the individual's 12-month salary in order to
arrive at an "hourly rate" (plus the other fringe benefits, of course).
 For the academic year faculty member, we take seriously the concept
of the "academic calendar" and, for purposes of hourly-rate-calculations, we
make the assumption that the individual is not required to work on holidays
or between quarters/semesters.  For us, the 9-month academic year begins
with 75% of the 2,080 hours in the 12-month year, or 1,560 hours, and then
is reduced by 8 x 34 days of holidays and Quarter breaks; resulting in an
hourly rate which is based on the academic year salary divided by 1,288
hours.  (Some of our colleagues put an additional spin on this when their
university's policy stipulates that faculty members are allowed an average
of one day per week for consulting.  Since the faculty member is not
required to give the fifth day of each week to the university, the faculty
member's daily or hourly rate is arrived at by assuming/asserting that
his/her academic year salary is based on a contractual commitment of 4-day
weeks.)
 Have fun!

Howie Kaplan
Director of Research Services and Sponsored Programs
Georgia Southern University
P.O. Box 8005
Statesboro, GA 30460
xxxxxx@gasou.edu, (Tel.) 912-681-5465, (Fax) 912-681-0719

At 05:23 PM 11/26/96 -0800, you wrote:
>My university is currently in the middle of its annual State audit.  As part
>of the audit a sample of federal grants are included.  They have targeted
>one of our DOD grants.  The DOD contract shows personnel salary dollers
>(even faculty) calculated with hourly rates.  We're scrambling around for
>documentation to justify the rates used for faculty since they are higher
>than the rate the auditor comes up with using a 40-hour work week.  We have
>several ways to justify it--in fact there was a cost audit done by HHS & DOD
>before the project was funded that accepted the rates as proposed.
>
>In the meantime, I am curious how (or even if) other institutions calculate
>hourly rates for faculty working on federal grants.  If not a 40 hour work
>week then what formula is used?
>
>Any help will be appreciated.  Thanks.
>
>Geri Walker, Director
>Bureau for Faculty Research
>Western Washington University
>Bellingham, WA  98225
>