Kathleen:

 We are in the process of revisiting our Time and Effort Reporting
 system at YSU and I would appreciate your sharing responses to this
 question.  Thanks, in advance.

 Eric C. Lewandowski
 Director, Grants & Sponsored Programs
 Youngstown State University
 3010 Jones Hall
 410 Wick Avenue
 Youngstown, Ohio  44555
 e-mail:  xxxxxx@cc.ysu.edu
 (330) 742-2378     (330) 742-1580 [FAX]

On Tue, 6 Aug 1996, Research Administration Discussion Group wrote:

> Our Internal Auditors  recently completed an extensive review of our
> personnel activity reporting system and have recommended significant
> changes. A major question raised by the audit concerns the requirement that
> individuals signing after-the-fact activity reports use "suitable means of
> verification that the work was performed." As things currently stand, our
> department chairs are usually the individuals signing the faculty activity
> reports. The auditors have concluded that often these individuals do not
> have first-hand knowledge of the work performed and that there is generally
> not adequate documentation to support the reports of faculty time and effort.
>
> I would like to hear what other institutions accept as suitable verification
> for faculty members. I would also be interested in an off-line discussion
> with anyone who has recently gone through an outside audit of their
> personnel activity reporting system or anyone who believes that they have an
> exemplary system.
>
> Thanks in advance for your help.
>
>
> Kathleen Harris
> Assistant Vice Provost for Research
> Texas Tech University
> Lubbock, TX 79409-1035
> xxxxxx@ttu.edu
> Phone - 806/742-3884
> FAX - 806/742-3892
>