Subject:                               Time:9:54 AM
 OFFICE MEMO          RE Transfer of  Equipment              Date:6/1/95

At Yale, both the department chair and the Provost must approve the transfer of
equipment when a faculty member leaves for another institution.  If the
equipment is of general use and could be utilized by another faculty member in
the department or elsewhere on campus, the request from the departing PI is
sometimes denied and Yale retains title.  Note, this has never happened if the
grant which purchased the equipment is still running and the award will be
transferred to the new institution as well.  Our procedure is as follows:  the
PI writes a request, listing all of the equipment with inventory tag numbers and
source of the funds which puchased the equipment, to the Chair.  If the Chair
approves, the request is sent on to the Provost for approval.  If approved, the
Grants Office does a simple transfer-of-title contract to the new institution
(note, we first check the grant/contract terms to make sure we are allowed to
transfer title).  Copies of the contract are sent to the property inventory
folks here to remove the items from the Yale inventory.
Sally Tremaine, Assistant Director
Office of Grant and Contract Administration
Yale University
xxxxxx@qm.yale.edu