First, we encourage our investigators to contact our Resource and
Development Office (aka Sponsored Programs) to request applications,
information, etc., from all possible funding sources (including federal
and foundations).  However, this does not always happen, and we do it not
necessarily to prevent a "disjointed appearance" but to avoid last-minute
surprise applications.

Second, as has been expressed by a number of participants in this
discussion, I too am concerned about issues of "academic freedom" and
some apparent attempts to prevent researchers from contacting what they
believe are appropriate funding sources.  Most foundations are well aware
that researchers are scattered throughout an institution and that they
may receive multiple requests for information from different
investigators at the same university.

Third, we review for adherence to our institution and the funding agency
guidelines and reserve the right to not submit or withdraw an application
if these are not followed.  We also would review applications where only
one is permitted by the funding agency/foundation from the institution.
Finally, we review with respect to cost-sharing requirements (can we
afford it?).  If we can't afford it, we negotiated with the
investigator or don't submit.  Within my own Center, we have not refused to
submit an application because a foundation did not pay indirect costs,
but we make every effort to include every directly attributable expense
in the budget.

--------------------------------------------------------
Evelyn J. Ford, Research Administrative Manager
ASRI Neurosciences Research Center, Allegheny Campus
Medical College of Pennsylvania and Hahnemann University
Pittsburgh PA 15212  U.S.A.
412.359.4499 FAX
412.359.4475 voice
xxxxxx@singer.asri.edu
--------------------------------------------------------

On Tue, 25 Apr 1995, Carol Davis wrote:

> Most of our submissions are federal but few do submit to foundations.  Do
> you require internal review and approval on all foundation proposals or
> how do you keep multiple faculty from contacting the same source
> resulting in a disjointed appearance of the university
>
>
>
>
>
>
>
> xxxxxx@bgnet.bgsu.edu
> Carol Davis, Grants Specialist
> Office of Sponsored Programs and Research
> 106 University Hall
> Bowling Green State University
> Bowling Green, OH 43403
>
>
>
>
> On Mon, 24 Apr 1995, Nancy Peterson wrote:
>
> > WSU just established a policy last fall for handling multiple submissions:
> >
> > "In instances where WSU faculty and staff prepare competing grant
> > applications for submission to the same funding source program, which
> > formally prohibits or informally descourages submission of multiple
> > applications from a single institution, WSU will approve the submission of
> > only one of the applications.  Faculty and staff are encouraged to notify
> > the Grants Director of their intent to submit a grant application as soon as
> > they decide to do so.  As soon as the Grants Director becomes aware that
> > potentially competing applications are under preparation, the Director will
> > work with the applicants to facilitate preparation of a collaborative
> > proposal.  If such collaboration is not feasible due to proposal content
> > and/or time restraints, the Director will notify the appropriate Dean.  The
> > Deans' Council will recommend to the President which application will be
> > submitted."
> >
> > We haven't used this policy to date, but having it on record (and publicized
> > to the faculty) means at least my office won't be put in the position of
> > making a last minute decision on which grant gets submitted.  I think it's
> > also a reminder that most grants are made to the institution, not the
> > individual (though I admit some agencies do not operate that way).
> > ---------------------------------------------------------------------------
> >
> > Live long and prosper.   >:-I
> >
> > Nancy Kay Peterson
> > Director of Grants
> > Somsen Hall, Room 202-C
> > Winona State University
> > Winona, MN  55987
> > Phone:  507/457-5519
> > FAX:    507/457-5586
> >
>