ADMINISTRATIVE COMPUTING SERVICES
Date: Mon, 13 Feb 1995 10:33:01 -0500
Subject: Salary Accounting and Encumbrance

The University of Rochester is seeking a commercial package for accounting
 that provides extensive, distributed encumbrance support.  Although there
are many components that must be present, supporting salary encumbrance is
CRITICAL.

For the sake of brevity, we have listed only one of our absolute
requirements.  We believe that most packages do not support this need.
 PLEASE PROVE US WRONG.  If you know of ANY commercial package that supports
the following functionality, we would like to know about it.

** CORRECT ANSWER = TWO FREE DRINKS AT THE NEXT CONFERENCE **
A person's salary is distributed across several accounts.  Salary
distributions can extend from 1 - 12 months.  Many people have more than one
distribution within a fiscal year.  Within each distribution, accounts are
obligated (and expensed) a percentage of the employee's salary.  Each
account is obligated (and expensed) for direct and indirect charges for
salary and benefits.

CHALLANGE:
When changes to salary distributions affect HISTORY (e.g. changing  the
accounts and/or percentages for a previously paid period of time), accounts
that were overcharged should be given a credit obligation.   Accounts that
were undercharged should be given a debit obligation.   These credit/debit
adjustments are a special form of obligation - - we call them reallocation
obligations.  Reallocation obligations must be applied to direct and
indirect dollars for salary and benefits.

Please send responses either to the list or to me directly.

Thanks very much,
Henry Stewart            voice: 716-275-8039
Director of Planning          FAX:    716-273-1012
University of Rochester       xxxxxx@acs.rochester.edu