Software for Tracking Grants & Grants Admininstration Jane Prudhomme 06 Jan 1995 10:46 EST
Our institution is going through a similar study and is almost ready to make a decision. I primarily deal with "pre-award" and this fall completed a pretty thorough analysis of all the "on-line, etc." databases out there used to locate "grant opportunities". So because of my experience in researching those systems (i.e. I.R.I.S., Spin Micro, Spin Gopher, fedix, STIS, Dialog, etc.), I was asked to assist with the other issue of software primarily for "post award" administration. My opinion (and it ist strictly my opinion, and not necessarily that of my institution is the following: RAMS is basically "all there is", (which was surprising to me), but it does have its problems. It is fairly limited in the user's ability to make modifications, hence you are pretty much "obligated" to go to Rodman & Assoc. when you need to customize things for your own site (which you most likely will want to do). This can get pretty expensive. Although they do a good job, it might have been nicer if the company would sell a "shell" and allow customers to "plug in" much of what suits their needs. This is not usually the case when you have primarily only 1 or 2 companies controlling most of the market. It doesn't make good business sense for the vendor. Peat Markwick also has a total accounting package which includes much more than grants administration, so consequently is more suitable if an institution buys it for all of their accounting needs, but the price tag is *much* higher: well over $20,000. There is now a relatively new company based in Birmingham, Alabama called Priority Inc. and they (apparently) built their system around the grants admin function at University of Alabama; now they are marketing the product more extensively. We are giving this one a serious look, because among other things, it's Windows-based which seems like a good idea considering how the software market is going. We still haven't been able to arrange a product demonstration here and we are not sure we'll do so. We also found, that many largert insitutions that have been into grants admin. for a long time have designed their own software (using combinations of database and spreadsheet software). The reason this is most desirable (if you can afford it & if you know enough about grants admin to include the proper system design) is that, while accounting principles might be generic, the procedures and departments that must produce the data within the institution will very likely differ from one place to the next. Since it's not desirable to change accepted procedures to suit software packages (these will always be evolving), it makes good business sense to implement software plans that incorporate rather than change everything around to suit how the software is designed. Incidently, although this isn't directly related, it appears that Rodmann & Assoc. also is the subcontractor that set up and maintains the *fedix* system if you're familiar with that. If you want to call me later I'd be happy to pass along phone numbers, etc. for Priority Inc. (the person who actually has that file is not in today). You may also want to talk to her directly about RAMS etc. Good luck & let everyone know what you finally decide. It seems to me this topic is seriously neglected at NCURA but quite important. ****************************************** * Jane E. Prudhomme, Director * * Research and Sponsored Programs * * University of New Orleans * * New Orleans, LA 70148 * * (504) 286-7154 * * Internet: xxxxxx@uno.edu * ******************************************