These questions are directed more to the post-award
 members of the list.  However, we would welcome input
 from everyone who wishes to comment.  Thank you very
 much.
=========================================================================

TUITION & FEES PROCESSING:CHARGING SAME TO GRANTS/CONTRACTS
 POST-AWARD ACTIONS

At the University of Arkansas, Fayetteville, there have been
a great many changes in online systems over the past year.
Consequently, we're finding it necessary to make many
changes in the procedures for getting financial information
to the system.  Therefore, I would like to ask what procedures
your institution uses to process tuition & fees charges.
Please respond to my e-mail address rather than the list.
If list members are interested in the responses, I will
summarize the information and submit either onlist to all
or offlist to individuals.

TUITION REMISSION FOR GRADUATE ASSISTANTS &
 GRANTS/CONTRACTS

1.  In-State fees and Out-of-State tuition are paid by the
 University for graduate students on assistantship.
2.  Out-of-state tuition is paid by the University for graduate
 assistants whose in-state fees are covered by grants or
 contracts.
3.  Since miscellaneous fees are not consistent
 throughout our colleges and divisions, miscellaneous fees
 are not charged to grants or contracts unless specified by
 the grant or contract agreement.
4.  In-state fees and out-of-state tuition are charged to the
 grant or contract when the student is an undergraduate or
 graduate student who is not on an assistantship UP TO THE
 TOTAL AMOUNT provided by the supporting agency in the
 budget.
5.  Tuition and fees are charged to the grant or contract in
 the amounts required either by the percentages covered by
 the assistantship documents or by specific instructions
 stated in the grant/contract documents.

QUESTIONS:

1)  How does your institution account for, charge or document
 tuition remission payments?  (Especially as this relates
 to grants and contracts)
2)  Does your institution have a written procedure for
 submission of the tuition remission request?
3)  How are tuition remission requests processed?  Through which
 which departments?
4)  Who approves tuition remission?
5)  Does your institution use a standardized charge request form
 and/or fee waiver?  If so, what information do you require?

************************************************************************
pj                                    Phyllis T. Shaw
xxxxxx@uafsysa.uark.edu                Senior Research Accountant
xxxxxx@comp.uark.edu                   Financial Affairs - ADMN 305
                                      University of Arkansas
It's the Little things in             Fayetteville, AR 72701
  life that turn out                  (501) 575-4853
     to be the
       best.
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