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Proposal Assistance Jean Humphries 09 May 1994 08:41 EST

In response to Eleanor--

At TEES TRS we do all copying and mailing of proposals for the PIs.  All
costs are covered by our budget.  We currently send everything allowable
via Airborne (state contract!); I budget around $12k min/yr.  We do the
copying in-house (vs sending to campus copy services); the lease of the
copier is around $20k/yr with paper adding around $10k/yr.  We use student
employees to handle the majority of the labor involved with copying.

On the occasion when a PI asks to handle this themselves, all costs are
then covered by the PI and/or their department.  In these cases we also
require a copy of exactly what was sent to the sponsor, including a copy of
the airbill.  Of course, we'll never know if what we get IS what they sent,
unless/until we get into negotiations and discover we're working at cross
purposes.

Jean Humphries
Director, TEES Research Services
Texas Engineering Experiment Station
College Station, TX 77843-3406

Telephone:  (409) 845-1264
Fax:  (409) 845-9643
Email: xxxxxx@tamu.edu

_____________________________________________________
From:         Eleanor Cicinsky <V2153A%xxxxxx@UTARLVM1.UTA.EDU>
Subject:      proposal assistance
To:           Multiple recipients of list RESADM-L
<RESADM-L%xxxxxx@UTARLVM1.UTA.EDU>

I have two questions for those offices that provide budget development, proposa
l editing, typing service, xerox, mailing and all the other "hand holding" even
ts that go along with the final preparation of proposal submittals.

 1.   Who pays for the xeroxing and mailing of these proposals - the facul
ty members department, the college or the Sponsored Projects Office.  I'm parti
ciularly interested in how much Fed Exing you do and who pays for that.  Also x
erox costs tend to run high when you are making 20 or so odd copies.

 2.  If you are not doing the copying in your office, how long does it tak
e for you to receive a full copy of the final proposal and when do you get it?
Let's say the PI takes some budget pages back with him/her and finishes off the
narrative overnight - will you get a copy before it's mailed or usually several
 days (could be weeks) after it's finally at the agency.

In high anxiety,

 Eleanor Cicinsky

___________________________________________________
Jean N. Humphries
Director, TEES Research Services
Texas Engineering Experiment Station
College Station, TX 77843-3406

Telephone:  (409) 845-1264
Fax:  (409) 845-9643
Email: xxxxxx@tamu.edu