At 30 days prior to deadline, we require an abstract and preliminary budget. At 14 days before deadline, we require the full proposal. All proposals are approved by the full President's Council before the "submit" button can be pressed.

It's a process I inherited 10 years ago. In that time I was able to get the 30 days down to the 30/14 split described above. We are a small LAC, which I believe makes a huge difference when comparing to an R1 or R2. Most of our proposals are with agencies that require cost-sharing, and therein lies the need for discussion/approval by the President's Council.

Robin

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Robin N Dewey, MS
Director, Office of Institutional Research and Sponsored Programs
McDaniel College
2 College Hill
Westminster, MD 21157-4390
Voice: 410-386-4699
Cell: 585-797-8536

-----Original Message-----
From: Research Administration List <xxxxxx@LISTS.HEALTHRESEARCH.ORG> On Behalf Of Jeffrey Gayton
Sent: Wednesday, May 13, 2020 12:24 PM
To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
Subject: [RESADM-L] Question about Internal Grant Approval Processes

CAUTION: This email originated from a non-McDaniel address. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Greetings. I’m relatively new to my position and have been lurking on this list for awhile. It’s been a real education reading everyone else’s questions and the generous and thoughtful answers so may of you provide.

I have a question about how your internal grant application approval processes work. In my shop, every grant application must be approved by the Provost. If you have something similar, I’d really like to know the following:

1. What information about the grant do you send for approval?

2. How long before the application deadline do you need to ask for approval?

Here’s the situation I’m dealing with. Our inherited process is that we send a complete, ready-to-go grant application to the Provost, and I’m getting pushback on the amount of time the Provost is getting to approve. She’s currently asking for two weeks to review a complete grant application, which seems unreasonable to me. From my perspective, we can either send the Provost a proposal summary two weeks in advance, or deal with last-minute approvals if the Provost wants to see a complete grant package.

Thanks in advance for any shared wisdom you can provide.

– Jeff

Dr. Jeffrey T. Gayton
Interim Director of Grants and Special Programs Southern Oregon University

235 Computing Services East
1250 Siskiyou Blvd
Ashland, OR 97520

(541) 552-6161work
(608) 338-5041 cell

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