Re: Course Releases: How are these Handled re Fringe/IDC at Your Institution? Larry Waxler 18 Feb 2020 10:39 EST
The grant should reflect the full cost of the faculty member’s time, including Benefits and indirect. (We used to consider a course release as 25% of a 4-block semester load – 3 courses and a research/scholarship/research block). I cases where we were faced with a match requirement or up against a budget cap we would sometimes show the difference between the instruction cost and the faculty member’s cost as a match. However, we never referenced a replacement cost only the value of the faculty member’s time. Larry On 2/18/2020 10:08 AM, Charna Howson wrote: > Hi all, > > Yes, the adjunct/teaching replacement is the most difficult part of the > conversation to explain. The grant will not/should not pay for this. > When the grant pays for a portion of salary, however, the state funds > dedicated to this purpose are returned to the governing unit on campus. > The returned state dollars may then be used to hire replacement > instruction (not the grant). > > Cheers, > Charna > > Ms. Charna K. Howson, MA > Director, Sponsored Programs > Office of Research > Appalachian State University > POB 32174, 384 JET Bldg. > 287 Rivers Street > Boone, NC 28608-2068 > 828-262-7311 (Office) > 828-262-2641 (Fax) > (She, Her, Hers, Charna) > -------------------------- > > Route proposals for internal (Appalachian State University) approvals > fifteen (15) days prior to the sponsor's deadline in AGrants > (https://appstate.myresearchonline.org/ramses). Attach "good working > drafts" of your budget, project narrative and program guidelines to > expedite the process. Your departmental grants manager can provide > guidance/assistance as needed. > (https://orsp.appstate.edu/departmental-assignments/departmental-assignments). > > > Visit us in Sponsored Programs (3rd floor of the JET Bldg) or invite us > to your office; We want to help you succeed! > > > > > On Tue, Feb 18, 2020 at 10:03 AM Megan Roth <xxxxxx@acu.edu > <mailto:xxxxxx@acu.edu>> wrote: > > You may call it "course release" at your institution, but on the > budget it goes in as salary and is subject to fringe and IDC. It > took us a little while to make this shift at our institution, but > they'll get the hang of it eventually. Is it expensive? Yes. Is it > audit-proof? As long as you have the time & effort documentation and > appropriate fringe and IDC rates, the answer is also yes. "Course > release" on another line of the budget is risky. Is an adjunct > teaching a course for the institution really allocable to the award? > Probably not. > > On Tue, Feb 18, 2020 at 8:33 AM Charna Howson <xxxxxx@appstate.edu > <mailto:xxxxxx@appstate.edu>> wrote: > > Hi Amy, > > You are correct. This belongs on the personnel line as the > grant is paying salary for the effort attributed to the > project. The fringe should follow the salary proportionately, > and both are subject to F&A. As long as you use your negotiated > rate, the PI should not be concerned. > > Ms. Charna K. Howson, MA > Director, Sponsored Programs > Office of Research > Appalachian State University > POB 32174, 384 JET Bldg. > 287 Rivers Street > Boone, NC 28608-2068 > 828-262-7311 (Office) > 828-262-2641 (Fax) > (She, Her, Hers, Charna) > -------------------------- > > Route proposals for internal (Appalachian State University) > approvals fifteen (15) days prior to the sponsor's deadline in > AGrants (https://appstate.myresearchonline.org/ramses). Attach > "good working drafts" of your budget, project narrative and > program guidelines to expedite the process. Your departmental > grants manager can provide guidance/assistance as needed. > (https://orsp.appstate.edu/departmental-assignments/departmental-assignments). > > > Visit us in Sponsored Programs (3rd floor of the JET Bldg) or > invite us to your office; We want to help you succeed! > > > > > On Tue, Feb 18, 2020 at 9:21 AM Amy Cuhel-Schuckers > <xxxxxx@fandm.edu > <mailto:xxxxxx@fandm.edu>> wrote: > > Dear Brain Trust, > Our institution is considering use of course releases, where > allowable, within a grant budget. (We have a new provost who > wants, rightly, to find ways to incentivize grant-seeking, > and grant management.) And, I have two PI's who want to use > this option ready to go. > > Now that we've decided on how to value such a course release > in relation to the PI's IBS (12%; reflective of a > five-course load against a 60%-30%-10% > teaching-research-service determination), my question is > whether there are options/alternatives to: > > 1) including a course release in the personnel line of > the budget? (Could/should this cost be situated > elsewhere? I don't think so, but want to be open to > other possibilities.) > > 2) charging fringe benefits? (Because of the placement > of a course release in the personnel line. Again, I > don't think so, but want to see if there are alternatives.) > > 3) charging indirect costs? (Because we have a S&W-based > IDC rate, and the PI worries that this would make the > course buy-out too expensive.) > > The PI observes that a 12% course-release, plus our fringe > and IDC costs (cumulatively 82.5% against the cost of the > course release) would make the impact on the budget too > great. I'm advocating that a course release should go in the > personnel line, be subject to our fringe benefit rate as a > result, and be subject, as are other costs, to our indirect > cost rate. > > What I need is advice that is audit-proof, and which can > help me guide the institution into appropriate action around > a new practice at our institution. > > The source of the funds is federal, thus the caution. > > Advice? Thoughts? > Amy > ____________________________ > Dr. Amy Cuhel-Schuckers > <https://www.fandm.edu/amy-cuhel-schuckers> > Director of Faculty Grants and Compliance Resourcing > > /-/PI, NIH Award # 5G11HD092067 > <https://projectreporter.nih.gov/project_info_description.cfm?aid=9692735&icde=47647660> > > -2019 Hartford-Nicholsen Awardee, Society of Research > Administrators International (SRAI) > -Editorial Board, SRAI /Journal of Research > Administration/; Chair, AFP > <https://www.srainternational.org/resources/journal/author-fellowship> > Committee > > Office of College Grants - Buchanan House (Building #6 > <https://www.fandm.edu/uploads/files/866561023536642949-campus-map-12-3-18.pdf>) > Franklin & Marshall College, PO Box 3003, Lancaster, PA > 17604-3003 > > xxxxxx@fandm.edu > <mailto:xxxxxx@fandm.edu>, DMin, CRA, > GPC. Office: 717-358-4697. > "Nothing ventured, nothing gained!" And, the corollary > "perseverance furthers." > > ------------------------------------------------------------------------ > > To unsubscribe from the RESADM-L list, click the following link: > http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1 > > > > ------------------------------------------------------------------------ > > To unsubscribe from the RESADM-L list, click the following link: > http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1 > > > > > -- > *Megan Roth, Ph.D.* > Executive Director of Research > Abilene Christian University > 320 Hardin Administration Bldg > ACU Box 29103 > Abilene, TX 79699 > O: 325-674-2885 > F: 325-674-6785 > xxxxxx@acu.edu <mailto:xxxxxx@acu.edu> > > ~STRENGTHS~ > > ∙Learner∙Achiever∙Relator∙Individualization∙Input > > > ------------------------------------------------------------------------ > > To unsubscribe from the RESADM-L list, click the following link: > http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1 > > > > ------------------------------------------------------------------------ > > To unsubscribe from the RESADM-L list, click the following link: > http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1 > ############################ To unsubscribe from the RESADM-L list: write to: mailto:xxxxxx@LISTS.HEALTHRESEARCH.ORG or click the following link: http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1