Contracting Officer
California Institute of Technology

Job Summary

The Contracting Officer reports to a Purchasing Team Lead and is a key member of the purchasing team. The Contracting Officer’s responsibilities include, but are not limited to the following: providing contract and subcontract administration with an emphasis on federally and privately funded subawards issued to universities, and non- and for-profit organizations, and handling moderate to complex procurements of goods and services. Benefits included in this position are a flexible work schedule and compressed work week (9/80) and the ability to participate in Procurement Services’ Wellness Program.

Additionally, Caltech offers a comprehensive benefit package that includes a broad range of programs. We offer benefits which include health and dental coverage, generous holiday and vacation leave accrual plans, a competitive retirement option, life insurance and other types of financial protection, tuition assistance for staff members, child care programs, credit union memberships, library privileges, and participation in cultural and social events. As one of the top rated institutions in the world, Caltech offers the opportunity to work in a stimulating and diverse environment. Learn more about our benefits at: http://benefits.caltech.edu.

Job Duties

Primary duties include:

 Preparing and issuing research subawards and subcontracts and processing through appropriate levels of review leading to execution
 Post-award management activities including subcontract closeout for the Subcontracts group
 Leading, conducting, and documenting moderate to complex procurement projects for the Institute
 Developing and issuing solicitation documents, coordinating the evaluation of proposals, and negotiating specifications and terms and conditions
 Identifying opportunities for improved productivity or efficient use of resources and ensure customer needs are identified and addressed
 Acting as a key technical expert on procurement issues, concerns, and special projects
 Interacting with internal and external personnel on pertinent matters.

Special assignments may include:

Leading a project or task team including speaking or presenting to small groups of internal or external customers

Basic Qualifications

Bachelor’s degree and 4 years of purchasing experience which includes a minimum of 3 recent verifiable years of preparing, issuing, and administering federally and privately-funded research subawards and subcontracts.

The selected candidate must pass a pre-employment background investigation to be hired for this position.

Preferred Qualifications

 Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), Certified Professional Contracts Manager (CPCM) certificate and/or Master’s degree a plus
 A strong working knowledge of purchasing systems and customer service is essential
 Excellent organizational skills, a high level of initiative, and the ability to work in a collaborative environment are also essential
 The successful candidate must have the flexibility to work with both conceptual issues and with a high degree of detail and must be able to manage multiple deliverables and deadlines in a high volume production environment, while giving stellar customer service
 Experience in applying best business practices in government related subcontracts, a solid understanding of applicable laws, government regulations such as the Federal Acquisition Regulations (FAR) and the Uniform Guidance (UG), and advanced knowledge of Adobe Acrobat, Microsoft Word and Excel, and experience with database tools is essential for this position
 Experience with Oracle ERP system a plus

 Required Documents

Resume

Apply here:  https://chm.tbe.taleo.net/chm03/ats/careers/v2/viewRequisition?org=CALTECH&cws=37&rid=4979

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