The central Pre-Award Office at Oregon Health & Science University is hiring a Grants & Contracts Administrator. Please apply to Position # IRC75026

Key Responsibilities:

Grant and Contract Management:
In conjunction with the principal investigator and departmental staff, manage the development of grant proposals, which may include making recommendations and/or negotiation of necessary changes to proposals.

Using extensive knowledge of applicable University policies, funding agency laws, codes, statutes, regulations, guidelines, and requirements, review and approve grant and contract proposals which may include acceptance of specific terms and conditions at the proposal stage.

Review and approve grant awards ensuring all compliance, budgeting, reporting and other requirements are compatible with University policies and in the best interest of the Principal Investigator. Evaluate and substantiate complex financial representations made for the project.
Analyze and negotiate terms and conditions of grant and contract agreements and awards.

Manage, review and/or negotiate (as applicable) post-award amendments, transactions, agreements, progress reports and extensions.

Substantiate the commitments, approvals, and documentation of subcontractor institutions. Verify necessary internal prior approvals, compliance requirements and documentation of subcontractor institutions.
Customer Service: Communicate with internal and external sponsors on behalf of OHSU, provide subject matter expertise to entire Institution, and resolve issues while meeting standards and compliance.
Maintain expertise including OHSU, RDA and OPAM policies, procedures and systems. Stay current with NIH Grants Policy Statements, federal regulations for research funding, foundation policies and application procedures. Participate in formal and informal training for department personnel.  Maintain proficiency with University information systems and sponsor submission systems.

Required Qualifications:

•Bachelor’s Degree and two years of grants and contracts administration experience, OR Five years of grants and contracts administration experience, OR Certification from the Society of Research Administrators (CRA), AND three years of experience in grants and contracts administration.
•Ability to use independent professional judgment, strong work ethic and express a positive attitude.
•Ability to handle multiple priorities in a fast-paced, sometimes stressful environment often with competing deadlines.
•Ability to understand and interpret complex guidelines quickly and accurately.
•Ability to establish and maintain effective working relationships, and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
•Strong oral and written communication skills.
•Ability to work collaboratively in a team environment.
•Advanced experience using computerized spreadsheets, databases, and word processing applications.
•Ability to exercise diplomacy and ability to handle highly confidential matters in a discreet manner.
•Ability to work in a changing environment, possess strong analytic/assessment skills, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision.
•In-depth understanding of applicable guidance documents such as OMB circulars A-21, A-110, A-133, 2 CFR 200 and the NIH Grants Policy Statement. Working knowledge of Federal, Non-Federal and Industry sponsored projects.
•Advanced knowledge of concepts, policies, processes and regulatory requirements associated with the administration of sponsored projects agreements funded from extramural sources.
•Demonstrated ability to accurately comprehend and interpret medical and scientific terminology, concepts, and methodology.
•Thorough understanding of budgeting principles and procedures.

Thank you,
Lisa

Lisa Fitzpatrick, JD, MPH
Pre-Award Manager
Office of Proposal & Award Management
Oregon Health & Science University
3181 SW Sam Jackson Park Road
Mail Code:  L106OPAM
Portland, OR 97239-3098
Ph: 503.494.7033
Email: xxxxxx@ohsu.edu

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