Mike,
We’re using fiscal year (July 1 – June 30) at our university. Since our other tracking systems use fiscal year, it lines up with salary escalations, changes in benefits rates, etc. Also, since most of our faculty are on 9 month appointments, it gives us the ability to count two partial summers in a single calendar year if we need to. For example, if we have one project ending June 30th and another beginning July 1 we can have summer in May/June of one ‘year’ and July/August of the next ‘year’.
Project year is challenging because they never quite line up and begin/end dates always vary.
I look forward to hearing what other universities are doing and why.
Heather
Heather Winters
Director, Research Administration
Division of Research and Sponsored Programs
On 1/30/18, 3:26 PM, "Research Administration List on behalf of Bonnie Kwit" <xxxxxx@lists.healthresearch.org on behalf of xxxxxx@OAKLAND.EDU> wrote:
Well, I'm glad I'm not the only one!
Bonnie Kwit, CRA
Grant and Contract Officer
Oakland University
Office of Research Administration
505 Wilson Hall
(248) 370-4116
-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Donna Berger
Sent: Tuesday, January 30, 2018 1:32 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NSF: Defining "year"
We've always defined it in terms of the project year - no more than 2 months per project year.
Donna Berger, Ph.D.
Director, Academic Grants
Marist College
Phone: 845-575-3670
From: Michael Kusiak <xxxxxx@UCOP.EDU>
To: xxxxxx@lists.healthresearch.org
Date: 01/30/2018 01:18 PM
Subject: [RESADM-L] NSF: Defining "year"
Sent by: Research Administration List
<xxxxxx@lists.healthresearch.org>
I am looking for input how institutions have gone about defining “year” for the purposes of being compliant with the requirement in section in chapter II.C.2.g(i)(a)of the NSF PAPPG:
“As a general policy, NSF limits the salary compensation requested in the proposal budget for senior personnel to no more than two months of their regular salary in any one year. It is the organization's responsibility to define and consistently apply the term "year", and to specify this definition in the budget justification. This limit includes salary compensation received from all NSF-funded grants.”
Of the public descriptions I have seen of being compliant with this requirement, I have seen fiscal year being used as the definition of “year.”
I could, however, see an argument to be made that you should maximize flexibility by simply defining “year” as the project periods defined in each award.
I understand that the overall issue is about that two-month limitation on salary support from NSF.
What’s the risk of defining a “year” as your institution’s fiscal year?
Thank you for any feedback you may have.
Mike
Michael Joseph Kusiak
Policy Resource Coordinator
xxxxxx@ucop.edu
510-987-0659
Research Policy Analysis and Coordination University of California, Office of the President
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Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via our web site at http://www.healthresearch.org (click on the
"RESADM-L" link under "Sponsored Programs").
A link directly to helpful tips: http://tinyurl.com/resadm-l-help
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Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available
via our web site at http://www.healthresearch.org (click on the
"RESADM-L" link under "Sponsored Programs").
A link directly to helpful tips: http://tinyurl.com/resadm-l-help
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