My office creates the grant budgets and has access to salaries as needed. When there are several faculty involved., it is tricky.  We let the faculty involved know that we need to use the base salary. We do hide the calculations and on the grants.gov workspace you can hide the budget. However obviously the PI needs to see the figures to develop and manage the budget. Usually faculty have no problems with sharing.  We have had a situation where the dean wanted to contribute time and I don’t think he knew that the PI would see his salary. We worked it out by informing him in advance and informing him that he didn’t have to be listed in the budget.

Donna Berger, Ph.D.
Director, Academic Grants
Marist College
Phone: 845-575-3670

 -----"Betcher, Gina" <xxxxxx@ECU.EDU> wrote: -----

 =======================
 To: xxxxxx@lists.healthresearch.org
 From: "Betcher, Gina" <xxxxxx@ECU.EDU>
 Date: 10/19/2017 10:59AM
 Subject: Re: [RESADM-L] filing question: Related Question
 =======================
 C.

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Collette L. Ryder
Sent: Thursday, October 19, 2017 10:37 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] filing question: Related Question

Related question to this:

Who has access to salaries for putting together the grant budget to begin with?

A: Central office
B: Department/Lab admins
C: Combination of above

How do you handle things when people from different departments/labs are collaborating on the same proposal?

Thank you,
Collette

**RU is implementing a new grants management system - RAS-Grants. Please see http://www2.rockefeller.edu/sr-pd/?page=ClickProject_Home for more information.**

Collette L. Ryder, MBA, CRA
Director
Office of Sponsored Programs Administration
The Rockefeller University
1230 York Ave., Box 82
Founders Hall, Room 301
New York, NY  10065
Email: xxxxxx@rockefeller.edu<mailto:xxxxxx@rockefeller.edu>
Tel: (212) 327-8054

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Adam Carter
Sent: Thursday, October 19, 2017 6:54 AM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] filing question

We are also private with confidential salaries. We have a similar approach to Kathy's below where we keep two copies of the proposal on file: one with salary detail and another with details redacted to be used for distribution. PI permission is sought out prior to distributing to anyone beyond those who have access to our files.

Best,
Adam Carter, CRA
Senior Manager, Sponsored Projects & Administrative Services
860.837.2159<tel:860.837.2159> t  |  207.669.2052<tel:207.669.2052> m
xxxxxx@jax.org<mailto:xxxxxx@jax.org>

The Jackson Laboratory
Bar Harbor, ME  |  Farmington, CT  |  Sacramento, CA
www.jax.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.jax.org_&d=DwMFAg&c=JeTkUgVztGMmhKYjxsy2rfoWYibK1YmxXez1G3oNStg&r=9uTiQKUy0-uTq5JZDAVnVOKQrnuwARNxOeuhDiy-Iqo&m=ttvpc6oIoQ63ax2d1tFBuRugpS76eXXJZxxkq1nfwXs&s=kzZZagJlqQ6V_3YlqlzsZ39X41tD4icZqdqG2LkioDs&e=>

The Jackson Laboratory: Leading the search for tomorrow's cures

On Oct 18, 2017, at 7:22 PM, Kathy Rushlo <xxxxxx@ATSU.EDU<mailto:xxxxxx@ATSU.EDU>> wrote:
Hi Donna,

We are also a private institution with confidential salaries.

We would share with the following conditions: 1) permission from the PI to share the grant; 2) any confidential budget information would be redacted.

It sounds like you have a good relationship with your advancement office--not always the case in institutions like ours!

Good luck!

Kathy

Kathy Rushlo, MHA
Director, Sponsored Programs, Arizona Campus
A.T. Still University
5835 East Still Circle
Mesa, AZ  85206
480-245-6240
[Image removed by sender.]

On Wed, Oct 18, 2017 at 3:55 PM, Donna Berger <xxxxxx@marist.edu<mailto:xxxxxx@marist.edu>> wrote:
Hi Everyone,

Our Advancement Office has a new grants person and she has requested that we send her a recently submitted NEH application for her confidential files. Its status is pending.  My office submits and keeps records of all grant proposals submitted, pending and funded and has only shared files outside of our office with the PIs permission. We are a private institution and salaries are not public, so we try to keep budgets as confidential as possible. Besides the duplication of files, does anyone  see other reasons that the files should or should not be shared between offices when working collaboratively?  This individual did help the PI with proposal development. Any thoughts are welcome. Thank you.

Donna Berger, Ph.D.
Director, Academic Grants
Marist College
Phone: 845-575-3670<tel:(845)%20575-3670>
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