My reaction would also be no for a variety of reasons including:

- if the trip was research related, then there should have been pre-authorization for any expenses, at which point the process for payment, reimbursement, etc. would have been established. Without pre-authorization, reimbursement of any kind might be denied as it is a violation of established internal process and policy, and so would not pass audit (even if it were eligible).
- it can be difficult if not impossible to clearly establish after the fact what the value of the travel was. The value in points is not equivalent - it would be, what would the institution have had to pay for the travel. This could be similar to how one could establish the value or cost of the research related travel when it is combined with other travel.
- depending on the funding source, this is likely not allowed in any event.

Robyn
------------------------------
Robyn Roscoe, BSc, PMP
Director, Management and Administration
BC Cancer Agency Genome Sciences Centre
604-707-5963, email xxxxxx@bcgsc.ca
------------------------------

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Matthew Katz
Sent: Tuesday, August 15, 2017 2:18 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] use of personal points for travel

Hi all
One of our faculty used points he had acquired to pay for  a trip related to his research.  He now wants to be reimbursed for the price of the ticket from his grant since he used his personal points instead of paying for the ticket.  My reaction is no.  what’s everyone else’s thoughts? Thanks
Matt

Matthew D. Katz, MHA
Assistant Vice President,
Sponsored Programs and Contracts Management
Western University of Health Sciences
309 E. 2nd Street
Pomona, CA  91766-1854
(909) 469-5567
(909) 469-5569 FAX
www.westernu.edu<http://www.westernu.edu>

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "RESADM-L" link under "Sponsored Programs").

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help

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