Hi, Nicole,

Our policy is to reimburse for expenses incurred, consistent with UG.  It would be against our institutional policy to reimburse for miles.

Good luck!
Lori

Lori Ann M. Schultz
Sr. Director, Research Partnership Services
Research, Discovery & Innovation
(520) 626-9195
http://rgw.arizona.edu

On 12/2/16, 11:39 AM, "Research Administration List on behalf of Nicole Whetstine" <xxxxxx@lists.healthresearch.org on behalf of xxxxxx@ERAU.EDU> wrote:

 Hello,

 I'm wondering if anyone has ever reimbursed a flight on a grant that was paid for using airline miles (i.e. Delta Sky Miles)? The question has been posed regarding if we can reimburse someone the cost of what the flight would have cost had the traveler paid directly. My understanding per the UG is that reimbursement must reflect "actual costs," and since the receipt for the actual flight has no dollar amount that such reimbursement would be unallowable. Thoughts?

 Nicole Whetstine, MNM, CRA
 Grant Administrator
 Office of Sponsored Research Administration
 Embry-Riddle Aeronautical University
 (386) 226-6451
 xxxxxx@erau.edu

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