East Carolina University is recruiting for the Director of the Office of Grants and Contracts (post-award).  A copy of the position posting is shown below.  Applications should be submitted for position # 900526 through the ECU on-line portal http://www.ecu.edu/cs-admin/HumanResources/Employment.cfm?vm=-1

This position will remain open until filled.  Applications are currently under review and all interested individuals should submit their application as soon as possible.  For additional information, you may contact Wanda Wynne at xxxxxx@ecu.edu.

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POSITION 900526 – DIRECTOR, OFFICE OF GRANTS & CONTRACTS

PRIMARY PURPOSE OF UNIT

The Division of Research, Economic Development, and Engagement (REDE) is responsible for administration of the research enterprise, managing intellectual property, and developing relationships with external partners.  The following units report directly to the Office of the Vice Chancellor for REDE:  Office of Research Development (ORD),  Office of Sponsored Programs (OSP), Office of Grants and Contracts (OGC), Animal Care & Use Committee (IACUC), Office of Postdoctoral Affairs, Office of Undergraduate Research, Office for Research Integrity & Compliance (ORIC, including IRBs, Export Control, Conflict of Interest, and HIPAA Compliance), Office of Innovation & Economic Development (OIED, including the Office of Technology Transfer, Center for Survey Research, ECU Entrepreneurial Initiative, and Small Business and Technology Development Center), and the Office of Public Service and Community Relations.

The Office of Grants and Contracts (OGC) is responsible for the post award administration, financial management, and audit requirements for all sponsored projects awarded to East Carolina University (grants, contracts, cooperative agreements, and other funding instruments).  Funding sources include federal and state agencies, municipalities, other governmental units, for-profit entities, and non-profit organizations.  OGC personnel work closely with faculty, staff, other institutional offices, executive management, UNC-General Administration and the 15 campuses within the UNC system, sponsors, subrecipients, and auditors in management/administration of all ECU sponsored projects.

OGC has a dual responsibility to:  (1) Monitor and ensure appropriate stewardship of fiscal resources and compliance with University, State, and Sponsor procedures, regulations, policies, and audit guidelines; and (2) Provide assistance and services to faculty researchers and campus academic, research, and business units, in support of their scholarly and research activities.

JOB DESCRIPTION

The Director of OGC has a fiduciary responsibility to all external funding agencies and to the State of North Carolina for monitoring use of funds entrusted to the University, assuring appropriate use of extramural funds and maintaining the University’s reputation and integrity.  The position ensures compliance with federal, state and other sponsor regulations, policies, procedures, and audit requirements defined in statutes, federal OMB Circulars, Uniform Guidance, and agency-specific guidelines.

The Director of OGC works cooperatively with system level administration, as well as campus Vice Chancellors, Deans, Associate Deans for Research, Department Chairs, Center/Institute/Office Directors, committees, Internal Audit, and research faculty and staff; maintaining open communication with respect to sponsored projects requirements, policies, procedures, and issues.  The Director develops and implements appropriate campus policies, procedures, and practices to ensure compliance with sponsor/project financial and administrative management requirements. The Director must maintain open and effective communications and coordination with the Office of Sponsored Programs, and ECU Financial Services and Business Services offices.  The Director maintains collegial working relationships with a broad range of institutional offices due to the wide range of potential transactions and activities related to sponsored projects.

The Director provides leadership in improving compliance and creating financial and management systems that meet external funding requirements with minimal disruption of the University’s research and scholarly activities.  The Director must have comprehensive knowledge of governmental accounting methods, procedures, and financial practices; and the ability to apply that knowledge in interpreting and operationalizing regulations.  The Director must appreciate the role of faculty and staff in a university research environment, and utilize his/her technical knowledge of laws, rules, regulations, and institutional policies and procedures to maximize their productivity and success while complying with all applicable regulations.  The Director must be able to negotiate and communicate effectively and diplomatically, both orally and in writing, with all levels of the university and have the ability to establish and maintain effective working relationships with internal and external offices and individuals.

The Director provides leadership, supervision/oversight, and coordination of 14 professional and administrative staff and a variety of enterprise and sponsor-specific operational systems.  The Director is responsible for implementing internal procedures, practices, and systems for compliant and efficient workflow and appropriate audit documentation for all assigned office duties.  In addition to all aspects of financial/administrative compliance oversight of project activities, OGC is responsible for a variety of specific tasks, including but not limited to -
•	Establishing accounts and budgets within the Banner financial system.
•	Cash Management/Accounts Receivable/Collections – Including invoicing and letters of credit.
•	F&A rate development and negotiation.
•	F&A distributions.
•	Effort Reporting.
•	Direct review/approval of travel, procurement/purchases, cost transfers, HR hire actions, individual reimbursement requests, gift cards and other incentives, contractual services agreements and contractor invoices, scholarships/tuition remission, petty cash, cost share and program income transactions and reports related to sponsored projects.
•	Subrecipient risk assessment, monitoring, invoicing, and audit.
•	Reviewing new/unusual financial, reporting, or audit requirements in awards under negotiation; in coordination with OSP.
•	Sponsor financial (and other) reports, rebudgeting requests, and other financial correspondence.
•	Audit reporting and university year-end financial reporting, including A-133/SARP and individual sponsor audit responses.
•	Development of training materials and presentations for campus faculty/staff/students on sponsored projects administrative/management/financial requirements and systems.
•	UBIT review.
•	Responding to NSF-HERD, NIH and other national and state surveys.
•	Coordination with Internal Audit on management reviews, internal audits, whistleblower requirements and other IA activities related to sponsored projects.
•	Other duties as assigned.

MINIMUM QUALIFICATIONS

A Master’s degree in Finance/Accounting, Public Administration, Public Health, Research Administration or other equivalent field; and a minimum of ten years of progressive experience in grants and contracts administration within a university, government, medical, or other research enterprise.  A Bachelor’s degree in equivalent field and a minimum of 15 years of increasingly responsible related experience may be substituted for the Master’s degree. Experience working with large, enterprise-wide financial and reporting systems.  Experience working directly with grants administration and/or financial management and audits is essential, as is an in-depth understanding of the laws and regulations that impact the sponsored projects environment.  Experience working in a financial compliance/audit environment at an institutional/enterprise level.  Experience in educating, communicating with, and supporting faculty researchers and staff in an academic environment.  Experience in a leadership, policy development, and oversight role at an institutional level.  Strong interpersonal skills and ability to work in a team environment.

PREFERENCES

CRA, CPA or other appropriate professional certification designation.
Membership experience in appropriate professional organizations such as SRA, NCURA, FDP, etc.
Experience in an academic health center or school of medicine.

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