Job Summary:
The Sr. Sponsored Projects Administrator (SPA) will provide professional-level grant pre-award and post-award administrative support, ensure compliance with all applicable internal and external policies and procedures, and proactively provide customer support for Investigators and project teams.  The Sr. SPA is accountable for creating a culture of compliance, ethics and integrity.  He/she maintains knowledge of and assures departmental compliance with Kaiser Permanente’s Principles of Responsibility, policies and procedures, applicable regulatory requirements and responds appropriately, including required reporting to observed fraud or abuse.

This position reports to the Sr. Manager of Sponsored Projects Administration and will work as part of a team with other sponsored programs, finance, and IHR personnel.

CORE DUTIES AND RESPONSIBILITIES:
•Assists investigators/staff with proposal development; includes facilitating compliance with sponsor guidelines/regulations; budget development; uploading materials into portals (e.g. Cayuse, Grants.Gov, eRA Commons, PeopleSoft); ensuring internal review process/approvals are completed; ensuring all required application sections and materials are prepared, complete, and ready for submission; coordinating appropriate documents with external partners as appropriate.  Provides leadership to the department for facilitating and expediting the grant application process.
•Assists investigators/staff with post-award activities; reviewing and processing award documents and award set-up in conjunction with central business office, the Kaiser Foundation Research Institute (KFRI); reviewing and/or drafting new contractual agreements and modifications to existing agreements; assisting PIs with meeting reporting deadlines and completing financial reports; preparing and submitting non-competing continuations, carry-over requests and no-cost extensions; assisting with communications between the PI/project team, external partners, KFRI and the sponsor, as needed..
•Advises and answers questions for Investigators and study/project staff on all administrative aspects of an award, helps to ensure compliance with terms and conditions of award, sponsor requirements and/or Kaiser Permanente policies and procedures.
•Provides timely feedback to investigators regarding problems that require his/her attention.
•As Sr. SPA assumes informal leadership roles within the Sponsored Projects Administration team, and IHR; provides training, guidance and mentorship to sponsored project administrators and finance administrators; takes lead role in on-boarding of new staff.  Responsible for more complex assignments; builds consensus and motivates others; adjusts leadership style to meet individual, group and situational needs.
•Takes lead role in the development and implementation of research and sponsored program policies and regulations.
•Represents research administration to other departments within and outside of KPCO
•Maintains up-to-date knowledge and expertise in federal, state, and non-profit regulations and policies, and stays abreast of new guidance and OMB circulars which affect sponsored program activities.
•Performs other duties as required.

EDUCATION: Bachelor’s degree and minimum of 5 years of experience in research administration.

QUALIFICATIONS, KNOWLEDGE, SKILLS, ABILITIES:
•Solid understanding of the grant process and the regulations and policies affecting sponsored projects. Proficiency in proposal development needed to perform duties and responsibilities; including familiarity with components of an application package; experience composing, editing, planning, organizing, integrating information into proposal documents; experience with eRA Commons, grants.gov, and other web-based granting agency technologies; knowledge of grant reporting requirements; knowledge of various types of external support mechanisms; excellent oral and written communication skills; specific experience with proposal preparation and submission for a wide variety of agencies, including federal and non-federal entities .
•Possesses advanced computer skills and has the ability to quickly master specialized software applications. Proficiency in the latest versions of Microsoft applications highly desirable.   Experience with web-based sponsor portals and Electronic Research Administration systems.  Effectively utilize internet for research administration purposes.  Experience with PeopleSoft Grants Management desirable.
•Expertise in developing and working with all forms of grant budgets including institutional and collaborative budgets and sub-awards; experience with multi-year, complex budget development; basic understanding of grant accounting practices and solid understanding of federal budget guidelines.
•Excellent time management and organizational skills; coordinates multiple projects/tasks simultaneously; works independently under pressure in a deadline driven environment with a high standard of quality; effectively work with project teams in all phases of the project, takes responsibility for results. Ability to accommodate flexible scheduling during submission deadline periods and other periods as needed.
•Skilled in Evaluating and analyzing complex concepts and information and applying them in the resolution of problems and issues. Maintains confidentiality at all times.  Communicates and escalates issues in a timely manner to the appropriate audience.
•Must have familiarity with federal circulars; FAR; NIH policies, procedures and eRA Commons; and current issues in sponsored research administration.

Applicants need to apply online at http://www.kaiserpermanentejobs.org/jobs.aspx, reference position 326412.  For questions or additional information please contact Julie James at xxxxxx@kp.org

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