The Johns Hopkins University Department of Medicine is currently seeking a well-qualified research administrator to fill the position of Research Service Manager.  The Department of Medicine is the largest department within the School of Medicine with over 16 divisions on two campuses. The DOM Sponsored Projects Office is the central office within the Department of Medicine that oversees sponsored research across all divisions of the Department.

The major responsibilities consist of reviews of division applications and other official submissions, special projects, and management of staff.  Our RSMs influence sponsored research for the Department through participation in department-wide projects such as data reporting, training programs, post award initiatives, as well as mentoring of research staff.

If you are a forward-thinker with ideas on how to improve the sponsored research process, we welcome your vision and drive.
If you have the patience and knowledge to create and implement a training program for divisional staff, the department can use your expertise and enthusiasm.
If you are a team player with demonstrated leadership skills, you will have a chance to be a part of a seasoned team with oversight of sponsored across the entire Department of Medicine.

Requisition #: 63117
Title: Research Service Manager
Location: Johns Hopkins East Baltimore Medical Campus

General Description: This position will coordinate all pre/post-award activities related to sponsored projects in the Department of Medicine. This position reports directly to the Assistant Administrator for Sponsored Research to ensure smooth and efficient functioning for the department as a unit. This position will act as the final point of contact with departmental faculty and sponsored/budgetary staff relating to pre- and post-award activity including grant/contract applications and post-award administration of sponsored accounts.

Sponsored Projects – Pre-Award: • Manage pre-award activities and processes for sponsored projects in the Department of Medicine. • Review sponsored research applications and Coeus PDs for the Department of Medicine for accuracy and compliance prior to submission to the Office of Research Administration. • Communicate with faculty and staff to provide instruction, assistance and guidance in grant preparation and interpretation of sponsor guidelines. • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist divisional staff and/or Principal Investigators in completion of required information. • Review budget and budget justification for accuracy and appropriateness. Compare budget detail to budget justification for consistency. Ensure appropriate F&A rates are assigned. • Review relevant sections of application to ensure compliance with sponsor guidelines. Crosscheck sections of the application against information presented in budget, when appropriate. • Assure IRB and Animal protocol numbers are valid. • Provide the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions. • Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. • Responsible for tracking proposals and other documentation through signature/approval processes. • Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator. • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Coeus, BW, etc.) for various faculty, Directors, Administrators, and Chairman. • Assist in pre-award coverage for Department of Medicine divisions.

Sponsored Projects – Post-Award: • Responsible for reviewing all sponsored awards forwarded to the Chairman’s Office. Review is based on accuracy, content, adherence to institutional, government, and other sponsor guidelines. •Work cooperatively with Research Administration and Sponsored Projects Shared Services to ensure grant accounts are established in a timely and accurate fashion. •Prepare monthly variance reports on research actual results verses budget. •Work with Divisions in the Department to identify reasons for variances and resolve balances on research accounts on a monthly basis. •Create systems to provide internal support to ensure knowledge and improvement in post-award management within the Divisions. •Serve as a liaison with Research Administration, SOM Business Office, and Shared Services. Monitor the Sponsored Compliance Dashboards for issues related to cost transfers, deficit balances, Financial Status Reports, and Effort reporting. Work with Divisions and Shared Services to address issues related to Sponsored Compliance. • Assist in post-award coverage for Department of Medicine divisions.

Training: • Responsible for developing and conducting sponsored research training sessions for divisional faculty and staff on pre- and post-award management. • Create and implement plans and strategies to increase divisional knowledge of pre- and post-award procedures. Evaluate current levels of divisional support and create systems to provide internal support to ensure knowledge and improvement in pre- and post-award activities. • Supervises divisional staff located within the Department of Medicine Chairman’s Office.

Qualifications: Bachelor’s degree in finance, accounting or other related field required. Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting required. Additional related experience may substitute for education. Additional graduate level education may substitute for experience. to the extent permitted by the JHU Equivalency Formula.

Skills and Abilities: Knowledge of sponsored research administration, accounting and budgeting theory and practices. Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without supervision. Ability to prioritize own work. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving abilities, and attention to detail. Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts. Ability to clraify, interpret, and disseminate informaiton to a wide audience of varying skill levels.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications: Thorough knowledge and understanding of the Johns Hopkins University accounting system and sponsored research processes. Specific knowledge of the operation of the Division and Department and COEUS experience preferred.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the School of Medicine HR Divisional Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

For a complete job description, please visit our web site at http://hrnt.jhu.edu/jhujobs and apply online for Requisition # 63117.   We offer a comprehensive salary program and excellent benefits including tuition remission at the University, in a smoke and drug free workplace.   The Johns Hopkins University is an equal opportunity/affirmative action employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students. All applicants who share this goal are encouraged to apply.

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