Position Announcement - Patient-Centered Outcomes Research Institute (PCORI) - Post-Award Contracts Administrator Tandrea Jones 16 Jul 2014 13:59 EST
PCORI has an immediate vacancy for our Contracts Management & Administration Team in Washington, DC. For more information and/or to apply: https://pcori-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=103&company_id=16858&version=1&source=ONLINE&jobOwner=992326&aid=1 Post-Award Contracts Administrator Tracking Code 103-858 Job Description Department: Contracts Management Reports to: Post-Award Contracts Manager Position Summary Under the direction of the Post-Award Manager, the Post-Award Contracts Administrator will work in tandem with the rest of the post-award team to operationalize the Director’s contracting strategy; execute post-award tasks; and facilitate the contracting experience for PCORI awardees. While focusing on post-award activities, the Post-Award Contracts Administrator must facilitate the entire contracting process for potential PCORI awardees. When needed, this may include activities that are traditionally denoted as pre-award. Nevertheless, the position will manage a portfolio of awards (typically grouped by national research priority area and PCORI Science Team) from Board of Governor award announcements, to contract negotiation, administrative analysis, budget review, contract negotiation, contract execution, during-the-award monitoring and reporting, audits, and close-out. In addition to these activities, the post-award team must generate internal reports and metrics that assess their collective progress and outline areas for continuous improvement. Duties and Responsibilities o Manage a portfolio of awards – typically by national research priority area and/or PCORI Science directorate – through the entire post-award contracting cycle. o Working closely with counterparts on the pre-award team, the Administrator must ensure seamless transitions between pre- and post-award processes. Actively contribute to the design, implementation, update and testing of PCORI Online (Contracts Management System). Under the direction of the Post-Award Manager, implement the Department’s communication strategy for messaging of PCORI Online to the research community. o Coordinate the contract negotiation process within an award portfolio; including, management of all pre-contract applicant communications, active support of contract negotiations, management of all requested / approved contract edits, and collection of fully executed documents and all support documentation. o Extract application components from the PCORI Online system and perform administrative and budget reviews (analysis of proposal-to-budget alignment, allowable / allocable costs, budget analyses, validation of direct and indirect cost calculations, etc.). o Enter, maintain, and manage all awardee data for an assigned contracts portfolio in the PCORI Online Contracts Management System. The Administrator must be able to provide accurate and real-time data for senior management reports. o Perform during-the-award monitoring and reporting on the awards within a specified portfolio. This includes invoice review/approval/processing, timely receipt and management of all financial and performance status reports, review and acceptance of project milestones and deliverables, collaboration with the PCORI Science team to ensure progress, conducting and documenting awardee site visits, and serving as the primary point of contact for all contract issues within an awardee portfolio. o Prepare drafts of all contract vehicles, contract modifications, and other support documents related to an assigned award portfolio. Work closely with the PCORI Science team that oversees the assigned awardee portfolio to support all aspects of PCORI’s Active Portfolio Management approach to contracting. o Identify potential risks for each project. In consultation with the Post-award Manager and General Counsel if appropriate, devise and implement mitigation plans with Science staff. As needed, plan and perform site visits. o Provide regulatory, programmatic and administrative counsel to portfolio Awardees. o Ensure that the documentation for each award is maintained in a manner that is compliant with the Institute’s policy and auditor specifications. o Manage an assigned award portfolio through annual financial and programmatic audits: prepare, submit, and substantiate all awardee portfolio documentation. o Manage the close-out of awards; including, final cost and progress reporting, collection of all deliverables, documentation that all contract conditions were achieved, and award termination or transfer to a new (continuing) institution. o Operate with great latitude for independent judgment and initiative. Participate in meetings, providing input and suggestions that relate to an assigned awardee portfolio. o Ensure that the confidentiality and security of all information under his/her supervision is maintained. o Provide excellent customer services to all PCORI constituents. Required Skills · Intermediate knowledge of MS Office and email systems (Outlook) · Knowledge of relational databases preferred, i.e. EasyGrants, Salesforce, Cayuse424, ClickCommerce, SAP, Peoplesoft, Oracle, Fluxx, Serve to Serv Grant Systems, etc. · At least 3 years’ experience in a customer services environment · Ability to effectively communicate, both in writing and orally · Award recipient experience and/or award funder experience Required Experience · BA/BS and at least 5 years of related professional experience; MA, MS, MPA, MPH, MBA, or equivalent Masters-level education and at least 3 years of related professional experience preferred · High-level working knowledge of OMB Circulars A-133, A-21, A-110, etc. General working knowledge of FAR and nonprofit contract law also needed · Experience managing budget portfolios greater than $25 million · Demonstrated experience with risk assessments and action plan development Job Location Washington, District of Columbia, United States Position Type Full-Time/Regular Tandrea Jones Talent Acquisition Consultant Patient-Centered Outcomes Research Institute (PCORI) 1828 L Street, NW, Suite 900, Washington, DC 20036 202-370-9315 ext. 669 xxxxxx@pcori.org| www.pcori.org| @PCORI Stay current with our email updates: www.pcori.org/subscribe ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================