it's the PubMed Central reference number---publication stemming from federal funding after a certain date (I forget now which year it went into effect) need to include the PMCID Number at the end of the citation

here's a link to guidance

http://publicaccess.nih.gov/citation_methods.htm

Marisa
________________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] On Behalf Of Vincelli, Diana [xxxxxx@RICHMOND.EDU]
Sent: Thursday, March 27, 2014 9:53 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] How to deal with minor NIH format deviations?

I think this IS a good topic.  I always try to catch things like wrong format, hyperlinks, too many publications, etc., pointing to the guidelines/rules for back up.
Then I suggest that these programs are all SO competitive these days, that what may seem like a little thing, such as too many pubs, incorrect format, or typos, can give a reviewer an excuse to toss the proposal aside unreviewed/unfunded.

In our work, we have to be ‘detail specialists” !

BTW, what is a PMCID number?

Best,
Diana
Diana Thompson Vincelli
Director of Grant Support
Office of Foundation, Corporate & Government Relations<http://grants.richmond.edu/> (FCGR)
(mail) 28 Westhampton Way  (location) 104 Puryear Hall
University of Richmond<http://richmond.edu/>, VA  23173-0001
804.289.8005   fax 804.287.1433   mobile 804.426.6907

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Carey Nadeau
Sent: Thursday, March 27, 2014 9:19 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] How to deal with minor NIH format deviations?

I love this topic; thank you for bringing it up.  Often I feel like I AM being overly anal retentive!

Our office has no standard policy or style guide beyond what is suggested in the guidance.

I will send biosketches back to PIs asking them to update the number of publications to 15 if there is time.  Of course, I always couch it in such a way so they can have the option to overrule me, such as, “NIH policy limits the number of publications to 15.  We can certainly add a sentence on the publications header that says ‘15 of 1,983 total publications’ so reviewers can realize how prolific you are, but would you be able to whittle these down to 15 or could you tell me which to remove please?”

I always go through and be sure their PMCID numbers are updated so we can avoid any potential delays when awards are about to be made.  I’m kind of militant about that one actually.

I have had PIs insert hyperlinks, then I tell them the guidance suggests not including hyperlinks, and then they tell me that’s how their buddy Dr. Joe Schmo does it at the U, and then I go into the policy and highlight the statement on my screen, and then they usually take it out.

Bottom line: it’s their proposal.  We can guide and help them to make the best it can be (administratively), but I feel it’s up to them to decide whether they take our advice or not.

Can anyone weigh in on a reviewers’ perspective?  Or NIH administrative perspective?  How much do these “little things” matter when a grant is on the table and up for funding?

Thanks again, Caroline.

Carey Nadeau
612-873-5317
xxxxxx@mmrf.org<mailto:xxxxxx@mmrf.org>

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Caroline Leopold
Sent: Wednesday, March 26, 2014 8:01 PM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: [RESADM-L] How to deal with minor NIH format deviations?

In my role as contract grants specialist, I am frequently charged with attachments writing and editing. While I know certain rules in the NIH guide are critical (e.g., margins, no special characters in filenames, etc.), I am often faced with irregularities such as:

1) Biosketches that are 4 pages, but with many more than 15 publications
2) Reference lists that do not include all authors (using et al)
3) Hyperlinked text in research plans

Because I'm an independent contractor, I usually take guidance from the Sponsored Research Office on larger policy matters such as consortium budgets, but these "tiny" issues are bugging me. I am not sure where to draw the line from being professional to being anal retentive.

I ask my research administration colleagues about how you deal with such minor deviations. Does your office have a style guide, which you use as policy guidance in these matters. Do you correct these minor deviations in style yourselves or do you ask the PI to make the corrections?

This matter is important because I want to be more authoritative in talking with clients about the "little things" in their grant applications. And I'd like to learn to lighten up a bit as well.

Best Regards,
Caroline

--
Caroline Leopold, GPC
Leopold Grants Consulting
xxxxxx@leopoldgrants.com<mailto:xxxxxx@leopoldgrants.com>
Tel: 610.220.7863
www.leopoldwriting.com<http://www.leopoldwriting.com/>

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