Faculty and staff initially sign-off/certify their distribution of
effort. If there is a change (from their perspective) they note the
change. My office – Sponsored Programs – is charged with verifying
the change. In cases where the changed distribution is correct, we would
implement the appropriate adjustment. In cases where the changed
distribution is incorrect, we resolve the differences with the
individual and have them resign a correct/corrected effort
certification.

For us, the key point in time is when there is agreement that the
distribution is correct, not when the actual adjustment is processed –
also a responsibility of my office.

Larry

~~~~~~~~~~~~~~~~~~~~~~~
Larry Waxler, Director
Office of Sponsored Programs
University of Southern Maine
1 Chamberlain Avenue
P.O. Box 9300
Portland, ME  04104-9300
Telephone: 207-780-4413
Telefax: 207-780-4927

>>> "Blevens, Charlene Marie" <xxxxxx@MIAMI.EDU> 3/3/2014 8:55 PM
>>>
All,

We are in the process of implementing a new ERP system and have the
following questions which we would like input from our colleagues:

Once corrections are made to effort -   when does the effort card get
certified
1) prior to the corrections being posted to the financials or
2) after the corrections are posted to the financials.

If the effort  is certified before the corrections are posted to the
financials who  is responsible for making sure the corrections are
posted; Department, Research Office, Other

I appreciate hearing from you!

Best

Charlene Blevens MBA, CPA, CFE, CRA
Director Post Award Operations I Office of Research Administration
University of Miami I Gables One Tower, Suite 650-UILocator Code: 2960
1320 South Dixie Highway I Coral Gables, FL 33146
Phone: 305-284-1243 I Email:
xxxxxx@med.miami.edu<mailto:xxxxxx@med.miami.edu>

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