For a complete job description, please visit our web site at http://hrnt.jhu.edu/jhujobs and apply online for Requisition # 58443. We offer a comprehensive salary program and excellent benefits including tuition remission at the University, in a smoke and drug free workplace. The Johns Hopkins University is an equal opportunity/affirmative action employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students. All applicants who share this goal are encouraged to apply. Job Title: Senior Research Service Analyst Org Unit: Pulmonary Location: Johns Hopkins Bayview Medical Campus General Description: This position works with faculty within the division of Pulmonary Medicine to support pre and post award activities. The primary goal of this position is to ensure timely, effective, and efficient functioning of sponsored submissions and funding. Position reports to Sr. Financial Manager. Duties and Responsibilities: Partner with Faculty and Staff in the development of accurate and sound grant/contract budgets that may include but not limited to salaries, benefits, research expenses, student expenses, tuition expenses, sub-contracts, equipment, patient care/costs, startup costs, IRB costs, maintenance costs and other expenses as deemed appropriate. • Extensive involvement and ownership for the detailed administrative review on grant and contract proposals. Including but not limited to assistance with the completion of the administrative portions of the grant/contract package as needed. • Provide guidance and recommendations on compliance with grant terms and conditions. If necessary, contact the appropriate content expert for guidance and or interpretation. • Communication with funding agencies and/or private companies in order to confirm or clarify grant/contract submission requirements. Assist Principal Investigators in completion of required information. • On-going collaboration with the Office of Research Administration (ORA) and Department of Medicine (DOM) at the School of Medicine to ensure the successful and timely processing of all grant/contract through the central approval process. • Develop and provide training to divisional staff in related applications as SAP and Coeus. • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within their division. • Key focus on customer service, timely communication and meeting deadlines. Ability to work with in fixed deadlines and manage multi-task high volume of complex workload requirements. • Assures IRB and animal protocol approval is current and appropriate human subject compliance training has been completed by key personnel. • Coordinates submission of large multi-center proposals, standard sponsored grants, specialized fellowships, and research contract and/or research clinical trials ensuring that all applicable direct and indirect costs rates are applied. • Organizational management of grant files- hard copy and electronic in accordance with departmental and university policy. • Ensure tracking system for pending and active grant proposals for the Division and Department. • Other Duties as Assigned. Financial/Reporting Responsibilities: • Manages post-award process including but not limited to allocation of budgets, coordinating the timely and accurate set up of payroll and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports, research related payroll and financial data. • Facilitate and/or produce specialized sponsored research/project reports utilizing institutional and/or departmental systems (Access, Excel, Hopkins One, SAP etc). • Provide guidance and oversight that the grant/contract funds are in compliance with University and award/contractual guidelines. Including recommendations to ensure all sponsored awards are reconciled and balanced without a surplus or deficient balance. • Key contact for Shared Services Sponsored Project as part of the grant/contract fiscal reporting processes-annual and final. Including the grant/contract closeout and Financial Status Reporting process. • Working knowledge of costs and accounting for services centers. • Complete assigned financial/operations reports/updates designated by the Assistant Administrator for the division. • Key contributor in the annual budgeting process in the providing of research salary and support information. Including the accurate allocation of research salary for the year end and new year payroll deadlines. Monitoring to ensure salaries are not on control salary. • Ensures that all research salary support for faculty and staff is cleared from the departmental default account monthly. • Provides monthly, periodic and/or ad-hoc financial reporting as requested by Faculty. • Ensures proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University or Hospital policies. • Proactive interaction with the SOM Divisional Research Administration, Sponsored Program Shred Shares, and SOM Divisional Business Office to resolve errors and discrepancies. • In addition, remains abreast and communicates notable sponsored programs regulation changes. Interacts with designated sponsor representatives to clarify ambivalent or ambiguous contract terms and conditions, request supplemental funding, request no-cost extension, and other administrative requests. Qualifications: Bachelor’s degree in finance, accounting, or other related field required. Five years of experience in sponsored research and financial positions, preferably in an academic or medical setting, required. Additional related experience may substitute for education; Additional graduate level education may substitute for experience to the extent permitted by the JHU Equivalency formula. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Special Knowledge, Skills, and Abilities: Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principles and regulations under OMB guidelines required. Knowledge of US Government and private cost principles as well as grants and contracts management required. Knowledge of accounting and budgeting theory and practices required. Very strong organizational, interpersonal and communication (oral and written) skills, analytical and problem solving abilities and attention to detail required. Ability to maintain confidentiality. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required. Demonstrated ability to coordinate projects independently and work constructively as part of a team required. Must be proficient in use of Microsoft Excel, Word, PowerPoint, and the internet. Strong interpersonal and communication skills, both oral and written required Ability to make independent judgments and to act on decisions on a daily basis required. Ability to work for periods of time without immediate direction required. Ability to prioritize own working as well as being active team participant required. For more information, please contact Terry Choi, Assistant Administrator, Sponsored Projects: xxxxxx@jhmi.edu, 410-614-2516. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================
