For a complete job description, please visit our web site at http://hrnt.jhu.edu/jhujobs and apply online for Requisition # 58154. We offer a comprehensive salary program and excellent benefits including tuition remission at the University, in a smoke and drug free workplace. The Johns Hopkins University is an equal opportunity/affirmative action employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students. All applicants who share this goal are encouraged to apply. Job Title: Research Service Analyst Org Unit: Clinical Pharmacology Location: Johns Hopkins East Baltimore Medical Campus General Description: This position is located in the Division of Clinical Pharmacology (Department of Medicine). This position works with the Sr. Administrative Manager (Division Manager) and faculty to support pre- and post- award activities. The position will coordinate all activities related to the pre- and post- sponsored research awards process and coordinate project submissions within the division. This position will create and review sponsored budgets, budget justifications, and other administrative data for submission to appropriate funding agencies and will provide post-award administration of the sponsored and non-sponsored accounts in the division. This position is supervised by the divisional Sr. Administrative Manager with a reporting relationship to the Assistant Administrator, Sponsored Projects to ensure smooth and efficient functioning for the department as a unit. Specific Duties and Responsibilities: SPONSORED PROJECTS: • Partner with Faculty and Staff in the development of accurate and sound grant/contract budgets that may include, but not be limited to, salaries, benefits, research expenses, student expenses, tuition expenses, sub-contracts, equipment, patient care/costs, start-up costs, IRB costs, maintenance costs and other expenses as deemed appropriate • Develop and prepare financial reports for forecasting and results analysis for divisional faculty and the Department of Medicine. • Advise faculty and staff on changes in sponsored research policies. • Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project. • Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars. • Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc). • Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc). • Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes. • Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data. • Completes COEUS entries for award and sub-award sponsored activities. • Follows-up with ORA and SPSS to insure timely execution of sponsored awards and timely and accurate entries into the SAP/BW system for activation of awards. • Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. • Verify faculty compliance with institutional IRB, ERS, etc. • Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. • Responsible for tracking proposals and other documentation through signature/approval processes. FINANCIAL: • Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). • Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers. • Assist in the monthly budget reconciliation process for Sponsored and Non-Sponsored accounts Skills and Abilities: • Knowledge of accounting and budgeting theory and practices. • Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction. • Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. • Very strong organizational skills, analytical and problem solving abilities, and attention to detail. • May oversee or coordinate the work of others. • Ability to maintain confidentiality. • Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts. Qualifications: Bachelor’s degree in finance, accounting, or other related field required. Three years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or work processing required. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Preferred Qualifications: Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Specific knowledge of the operation of the Division and Department preferred. Familiarity with SAP applications and BW reporting strongly preferred. For more information, please contact Terry Choi, Assistant Administrator, Sponsored Projects: xxxxxx@jhmi.edu, 410-614-2516. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================
