For a complete job description, please visit our web site at http://hrnt.jhu.edu/jhujobs and apply online for Requisition # 58469.  We offer a comprehensive salary program and excellent benefits including tuition remission at the University, in a smoke and drug free workplace.   The Johns Hopkins University is an equal opportunity/affirmative action employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students. All applicants who share this goal are encouraged to apply.

Job Title: Research Service Analyst
Org Unit: SOM DOM Infectious Diseases
Location: Johns Hopkins East Baltimore Medical Campus

General Description: This position will coordinate all activities related to sponsored project submissions for the Division of Infectious Diseases. The position reports directly to the Research Service Manager of the Division of Infectious Diseases. This position will prepare and review grant and contract proposals, and provide guidance in the interpretation and implications of applicable grant terms and conditions. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications.

The position is responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. This position will work directly with project PIs, Co-Is and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity.

Duties and Responsibilities: Develop and prepare financial reports for forecasting and results analysis for selected faculty and the Department of Medicine. Advise faculty and staff on changes in sponsored research policies. Submit and coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Confirms that anticipated promotions and other increases are calculated into the cost of project. Prepare and assist in the development of budget justifications to ensure their relationship to the budgeted dollars. Responsible for account reconciliation process for selected faculty (i.e., prepare detailed budget reports on a monthly basis to review accounts, etc). Ensure compliance with university and/or agency regulations and restrictions (i.e., NIH regulation, JHU IRB compliance, ERS, other support, etc). Assist in the tracking of proposals and other sponsored research documentation through the signature/approval processes. Responsible for coordination of large grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data.

Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information. Verify faculty compliance with institutional IRB, ERS, etc. Coordinate submission of large grant proposals ensuring that all applicable direct and indirect cost rates have been applied. Responsible for tracking proposals and other documentation through signature/approval processes.

Assist with compliance issues for sponsored research (i.e. cost transfers and effort reporting). Prepare and review various paper and electronic forms such as journal vouchers, payroll, check deposits, and purchase orders. Prepare and review electronic budgets, budget changes, and expenditure transfers. May oversee or coordinate the work of others.

Qualifications: Bachelor’s degree in finance, accounting, or other related field Required. Three years progressively responsible experience in a related administrative/financial position, preferably in an academic or medical setting. Additional related experience may substitute for education and additional graduate level education may substitute for experience, to the extent permitted by the JHU Equivalency Formula.

Special Knowledge, Skills, and Abilities: Knowledge of accounting and budgeting theory and practices. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction. Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Very strong organizational skills, analytical and problem solving abilities, and attention to detail. Ability to maintain confidentiality. Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications: Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Specific knowledge of the operation of the Division and Department preferred.

For more information, please contact Terry Choi, Assistant Administrator, Sponsored Projects: xxxxxx@jhmi.edu, 410-614-2516.

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