I would also suggest that you be very careful about this type of arrangement.  If the person is not an employee/faculty member, you probably can't include salary for the individual and may not be able to certify his/her effort.  If you say that the person will be hired if they get the grant, that may be considered "pre-selection" and may conflict with your EEOC policies.

Debbie

Deborah (Debbie) L. Smith, Ed.D.
Associate Vice Chancellor for Research
UTHSC
910 Madison, Suite 823
Memphis, TN  38163
901 448-4823 voice
901 448-7600 fax
xxxxxx@uthsc.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Forster, Marjorie
Sent: Tuesday, September 10, 2013 10:59 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Adjunct appointment to submit an NIH grant

Dear Kelly:

My first question is whether your institution has an eligibility policy regarding who can submit proposals through your institution.  Many years ago UMB adopted such a policy after a bad experience with an adjunct faculty who received an award but who did not fulfill the obligations under the grant.  One of the problems with adjunct faculty submitting proposals is that the institution has little to no control over the individual, especially if the person has another full-time position.   Here is the link to UMB's Faculty Eligibility policy that will provide you with some idea of what we consider are the minimum criteria for being able to submit a proposal.  You will note that there is a waiver procedure that allows individuals to submit proposals but only with various levels of approvals including department chair, dean and Vice President,  and the commitment of one full-time institution faculty who will accept the responsibility for overseeing the adjunct faculty's award.  !

 In one of our schools all such requests requires the original signature and approval of that school's dean.   Whatever you decide to do you need to be assured that the person will be able to do the work.

http://www.ord.umaryland.edu/policies_procedures/external_grants_funds.html

Another question is where will the work be conducted?  What resources will be required to achieve the goals and objectives of the proposal?  Will this individual have access to what it will take to do the project?  Are human subjects involved? If yes, who at your institution will provide oversight?  I am sure that there are other issues you may wish to consider.

Good luck.

Marjorie Forster
Assistant Vice President, Research and
Global Health Initiatives
Office of Research and Development
University of Maryland Baltimore
620 West Lexington Street, Suite 400
Baltimore, MD 21201
410-706-6631
410-706-6630 (fax)
xxxxxx@umaryland.edu<mailto:xxxxxx@umaryland.edu>

On Sep 10, 2013, at 9:55 AM, Mason, Kelly, M wrote:

Hello,
A researcher called me yesterday to ask how he would go about obtaining a temporary or adjunct faculty appointment at our institution for someone who would like to submit an R01 through us but who has never been employed here.  The potential PI has retired from a different institution but is collaborating with someone here, who would work with him on the project (if funded).  My question for this group is whether that arrangement is permissible by the NIH. The grant would be made to our institution, not to any individual, so in one sense perhaps they wouldn't care very much as long as the PI was affiliated with us.  On the other hand, it seems like a precarious arrangement to me and I don't want to get us into unnecessary difficulty.

I've looked in vain for guidance on the subject, so any advice or information you can give me will be appreciated.

Please reply, if you like, directly to xxxxxx@cmh.edu<mailto:xxxxxx@cmh.edu>.

Thank you!

Kelly

Kelly Mason

Manager, Research and Grants Administration Office of Research Administration & Project Management The Children's Mercy Hospital
2401 Gillham Road
Kansas City, MO 64108
Tel. 816-701-1359 (x41359)
Fax 816-701-5246

________________________________
Electronic mail from Children's Mercy Hospitals and Clinics. This communication is intended only for the use of the addressee. It may contain information that is privileged or confidential under applicable law. If you are not the intended recipient or the agent of the recipient, you are hereby notified that any dissemination, copy or disclosure of this communication is strictly prohibited. If you have received this communication in error, please immediately forward the message to Children's Mercy Hospital's Information Security Officer via return electronic mail at xxxxxx@cmh.edu<mailto:xxxxxx@cmh.edu> and expunge this communication without making any copies. Thank you for your cooperation.

====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner)

A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including  subscription information and a web-searchable archive, are available  via our web site at http://www.healthresearch.org (click on the  "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help ======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help
======================================================================