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Re: Incidental work Lynette Arias 24 Jul 2012 16:48 EST

Thank you for your message. As of June 22, 2012, Lynette Arias is no longer with Sponsored Projects Administration (SPA). If you require assistance from SPA, please forward your original email to both of the following email addresses: and The appropriate SPA personnel will address your question and/or request in a timely fashion.

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Subject: [RESADM-L] Incidental work
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Good morning/afternoon-
We're tightening up our Time and Effort reporting instructions, and we've c=
ome to the issue of better defining what we consider "incidental work".  I'=
ve reviewed many different university policies on line, and I find that the=
 definitions vary greatly (and many don't provide any definition at all).  =
Some seem to encompass faculty course overloads, as this is work paid by th=
e university but outside of regular faculty workload.  Some specify that th=
is is short-term, one time task-based assignments only, whether paid by the=
 university or by an external sponsor.  Some specify that this definition n=
ever applies to sponsored work, no matter what flavor of definition they've=
 chosen.  It's enough to make you feel like it's everything and nothing all=
 at once.

Here, we have many faculty who regularly teach the maximum allowed number o=
f overload courses per semester (2), as well as those who complete short-te=
rm task-based assignments that are in addition to normal teaching load (i.e=
. special curriculum development), and some from each category who would al=
so like to be paid to work on grants (summer or release only), all of which=
 makes our T&E reporting messy at best.

I would love to hear from any of you who have wrestled with this issue, and=
 what compromise you came to that passes audit (I won't pretend that I expe=
ct clear winners, in any case).

Thank you very much for your insights,

Amy Velasco
Director, Office of Sponsored Research
University of La Verne
1950 Third Street
La Verne, CA 91750
(909) 593-3511, ext. 4772

Confidential Note
The information in this email and all attachments are confidential informat=
ion only for use of the individual or entity addressed. If the reader of th=
is message is not the intended recipient, you are hereby notified that any =
dissemination or copy of this email is strictly prohibited. If you have rec=
eived this in error, please notify me via telephone. Thank you.


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