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Employment Opportunity: Assistant Director, Grants & Contracts Ryan Favreau 16 Apr 2012 10:32 EST

Assistant Director, Grants & Contracts Administration, Wake Forest University School of Medicine  Job ID: 15428

Under the direction of the Director, Grants & Contracts Administration, this position helps ensure that research performed at Wake Forest with non-profit and for-profit sponsors meets all university, local, federal and sponsor guidelines, rules, policies and laws.  The Assistant Director must possess and demonstrate effective administration and technical skills and exercises a wide range of independent judgment and discretion in discharging duties and responsibilities outlined.  The Assistant Director shall also remain knowledgeable about current federal regulations and pending changes, OMB Circulars, FAR's, and Cost Accounting Standards.

Has autonomous signature authority on behalf of the Director, Grants & Contracts Administration, and the Assistant Dean for Research to approve proposals, contracts and other documents submitted to the federal government and other external sponsors.

This position is responsible for:
1. Supervision of staff involved in pre-submission reviews of grant and contract proposal and awards submitted to federal and non-profit sponsors.
2. Manages distribution of work assignments, personnel mentoring, and assists in performance reviews and disciplinary actions.
3. Manages and oversees the review and approval of non-financial post award activities such as re-budgeting requests, no-cost extensions, and other sponsor requests requiring prior approval.
4. Works closely with the post award office to facilitate all activities relative to sponsored awards.
5. Makes policy and procedure recommendations to Director as appropriate in response to both federal and institutional guidelines.
6. Makes consistent and independent judgments and decisions regarding compliance with institutional policy, as well as federal and state regulations governing grants and contracts.
7. Identifies, defines and resolves issues related to pre-award grant and contract activities in accordance with federal, state, funding agency/sponsor, and institutional policies and regulations.  Provide guidance to research faculty and staff on pre-award issues such as applicable regulations, interpretation of solicitations and funding announcements, proposal preparation, budget development, contract terms, pre-award account requests and cost share requirements.
8. Works with the Director, Grants and Contracts Administration, and other Office of Research management to develop internal systems and procedures that promote efficiency in workflow, including the development and implementation of policies related to electronic research administration, electronic proposal and contract development and routing.
9. Maintains a strong working knowledge of external sponsor regulations and interprets and communicates policies and procedures for institutional implementation of those regulations.
10. Acts as liaison between the institution, departments and external federal and private funding agencies.
11. Collaborates regularly with the post-award office to address and resolve issues that bridge the pre- and post-award aspects of research administration.
12. Assists in the development and presentation of materials for educational workshops related to research administration.
13. Oversees the preparation of various institutional reports providing information on extramural funding including funding dollars, activity levels.
14. Analyzes requests for information related to pre-award and develop procedures to improve institutional reporting.
15. Collaborates with other sections in the Office of Research, as well as Financial Services, Office of Technology Asset Management and Legal Department regarding the terms and conditions of research contracts for compliance risks, management of intellectual property and protection of the institution and faculty researchers.

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