In my humble opinion, there are several on your list I'd drop.

1.  President
2.  VP of IA
3.  VP Student affairs
4.  VP Enrollment
5.  VP Admin

I would add
1. School dean/Dept chair

That's 3 approvals, maybe 4.  Why so few?  Do you really think the President reads all grant apps?  Why would Student affairs need to approve  a grant about Wombats?

Give those I took off the list a monthly report (PI, Title, Sponsor, $, etc.).

The more signers on a document, the less reviewn there actually is.  If the Pres signs off, who will say no?  I'm an overworked VP of Student Affairs.  I don't have time for this!  Surely the VP Admin will catch anything wrong.  I'll sign and pass it on.

Don't think it happens?  Every single org I've either worked for, or consulted has had these issues.  Every one of them with errors.

"xxxxxx@mcdaniel.edu" <xxxxxx@MCDANIEL.EDU> wrote:

>Quite a while ago (perhaps almost a year) I sent an email out asking what sort of lead time your office/school requires for the grant approval process. I am revisiting that topic, as I am trying to prepare a policy change for my institution.
>
>Who at your institution has to sign off on a grant for it to be submitted? Oddly enough, our institutional policy does not include the PI or the Department Chair. Right now we require:
>
>  *   Director of Grants (myself)
>  *   President
>  *   Provost
>  *   VP for Administration and Finance
>  *   VP for Institutional Advancement
>  *   VP for Student Affairs
>  *   VP for Enrollment Management/Dean of Admission
>
>As you can imagine this takes a lot of work and coordination, and policy has always been a 30 day lead time on all grants submitted. If any one of these people objects, changes have to be made to the proposal or it simply does not get submitted.
>
>I figure as we are trying to transition to electronic approvals, it is a good time to make other changes as well. Any data I can have from other institutions, especially small PUI's/Liberal Arts institutions, would be extremely helpful.
>
>Thank you for all your input!
>
>Robin
>
>**********************************************
>Robin N Dewey, MS, CRA
>Director, Office of Academic and Government Grants
>McDaniel College
>2 College Hill
>Westminster, MD 21157-4390
>Voice: 410-386-4699
>Cell: 585-797-8536
>
>
>
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