Charlotte: The PI has to adjust the NIH budget to cover the costs.  --deb

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Charlotte Johnson
Sent: Friday, February 03, 2012 4:09 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

I would be interested in learning how departments/institutions plan to cover COL and other costs
when the award is flat from one year to the next?   Are departments going to make the PIs cost share
the difference with general purpose or discretionary funds? Will departments/institutions cover the
difference with departmental or other funds?

Thanks, Charlotte
********************************************************
Charlotte A. Johnson
Director,  Office of Sponsored Programs
Harvard Pilgrim Health Care, Inc.
133 Brookline Ave., 5th Floor
Boston, MA 02215
Telephone:  617/509-9929
Fax:  617/509-9859
www.harvardpilgrim.org/providers (research and teaching)

From:   Kris Wolff <xxxxxx@FORDHAM.EDU>
To:     xxxxxx@lists.healthresearch.org
Date:   02/03/2012 04:49 PM
Subject:        Re: [RESADM-L] NIH latest grant notice
Sent by:        Research Administration List <xxxxxx@lists.healthresearch.org>

I agree with including increases in out years, because what if policy changes and suddenly grants
CAN be provided with a (for example) 3% increase?  If you haven’t asked for it in the original grant
application, you certainly won’t receive it.  NIH is never going to give you more than you request,
it will only give you less, so you may as well ask for more (within reason).  And, as Vicki says
below, if it’s not allowed they will just remove it before awarding.

This is our office’s philosophy, anyway!

-----------------------------------------------
Kris Wolff, MA, CRA
Manager, Office of Sponsored Programs
718-817-4086

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Vicki
Krell
Sent: Friday, February 03, 2012 1:35 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

One of my GMO friends at NIDCD said the same thing to me in a recent phone conversation – we can
continue to include our increases and if necessary, the GMS will just take it out before issuing an
award.

Vicki
480-965-2171

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Miceli,
Penny
Sent: Friday, February 03, 2012 10:43 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

The individual who replied to my inquiry is noted below. She did not reference any other written
material available elsewhere.  She replied promptly via email, so if you have additional questions
you might try contacting her directly.
Penny

Dorothy Duke, Chief GMO, NIEHS
http://www.niehs.nih.gov/dert/dertorg.htm

________________________________________
Penny J. Miceli, PhD, CRA
Director, Office of Sponsored Projects & Research
Keene State College
229 Main Street
Keene, NH  03435-3510
Office Location:  115 Winchester Street

Phone:  603-358-2427  /  Fax: 603-358-2939  /  Twitter:  pmiceli
http://www.keene.edu/grants/

cid:image003.png@01CC00D0.B91E25A0

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Tyra
Patrice Darville-Layne
Sent: Friday, February 03, 2012 11:30 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

Thanks, which grants specialist provided this confirmation?
Is there anything in writing from them or otherwise on the NIH web site?

Tyra Darville-Layne, BA, CRA
Grant & Contract Officer
Office for Sponsored Research
Northwestern University
633 Clark Street, Rm 2-502
Evanston, IL 60208-1110
847-491-6424
847-491-4800 (fax)
xxxxxx@northwestern.edu

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Miceli,
Penny
Sent: Friday, February 03, 2012 9:45 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

I received confirmation today from a Grants Management Specialist at NIH that this notice is not
prohibiting inflationary increases in the proposal budget.  You may submit a proposed budget with
appropriate increases.  However, if an award is forthcoming, inflationary increases for future years
will be eliminated by the grants management specialist assigned to the award.

________________________________________
Penny J. Miceli, PhD, CRA
Director, Office of Sponsored Projects & Research
Keene State College
229 Main Street
Keene, NH  03435-3510
Office Location:  115 Winchester Street

Phone:  603-358-2427  /  Fax: 603-358-2939  /  Twitter:  pmiceli
http://www.keene.edu/grants/

cid:image003.png@01CC00D0.B91E25A0

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Gloria
Greene
Sent: Thursday, February 02, 2012 12:43 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

I am sure COGR is on top of this, but just in case if your institution is a member of COGR this is
exactly what should be brought to their attention.

Gloria Greene, MA, CRA
Director
UAHuntsville, Office of Sponsored Programs
SRA-Alabama Chapter, Vice President-Elect
301 Sparkman Drive, VBRH E26
Huntsville, AL  35899
Voice: (256) 824-2657
Fax: (256) 824-6677
Email: xxxxxx@uah.edu

"The person who knows 'how' will always have a job. The person who knows 'why' will always be his
boss."   -- Diane Ravitch

Please do not print this email unless necessary.
Take Charge, Go GREEN!
yep

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Sven
Davisson
Sent: Wednesday, February 01, 2012 11:21 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

The FY12 funding policies also removes the inflationary increase in all anticipated future years.
We’ve already begun receiving revised notices just to remove inflationary increases.

We have always taken the approach when preparing an application budget to use the NIH funding policy
in place at the time when we’re putting in the proposal. In the past using 3% then 2% and now no
increase. I know institutions do take various approaches to this and the salary cap, which can make
a complex proposal with multiple subs a challenge to put together.

Sven

On 2/1/12 12:09 PM, "Susan E Morris" <xxxxxx@NORTHWESTERN.EDU> wrote:
Has anyone actually gotten a response directly from NIH on this policy question? I would have
interpreted it as meaning that awards made with FY12 funds won't contain any requested increases,
not as a prohibition on making requests for increases in submitted proposals, but I see that some
institutions are taking the latter approach.

I don't see how anyone can reasonably certify that a 5-year budget with salary, benefits, and
tuition costs all flat-lined represents their best estimate of the costs of completing a project,
but of course if NIH is truly requiring us to provide these misleading figures I would want to
comply with their guidance.

Susan

Susan E. Morris
Research Administrator, Biomedical Engineering
2145 Sheridan Rd, Tech M328
847/491.7341 ~ xxxxxx@northwestern.edu
http://ra.mccormick.northwestern.edu <http://ra.mccormick.northwestern.edu/>

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Nichols,
Nicole
Sent: Friday, January 27, 2012 9:26 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH latest grant notice

I was wondering about this as well as it will really affect our personnel lines.

-Nicole Nichols, MPA
Certified Research Administrator
xxxxxx@dom.wustl.edu

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Robert
Buel
Sent: Thursday, January 26, 2012 3:54 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] NIH latest grant notice

Everyone,

Please help me decipher the latest changes sent down from NIH.

There are two changes that are unclear. Is this only for awards or also proposals processed in FY12?

FY2012 Funding Levels:  Non-competing awards will be issued without cost of living/inflationary
adjustments in FY 2012; however adjustments for special needs (such as equipment and added
personnel) will continue to be accommodated.    This policy applies to all grants (research and
non-research) when applicable.

Inflationary Increases for Future Years:  Inflationary increases for future year commitments will be
discontinued for all competing and non-competing research grant awards issued in FY 2012, however
adjustments for special needs (such as equipment and added personnel) will continue to be
accommodated.

For these two changes are we not supposed to be budgeting for a cost of living increase on NIH
proposals now for future years?  Are we supposed to only use our current numbers for all years of
the project?

Here's the link

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-036.html

Robert Buel

Professional Staff Senator
Senior Research Administrator
Office of Sponsored Programs
xxxxxx@boisestate.edu
208-426-4430

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Sven Davisson, CRA
Associate Director, Sponsored Programs

The Jackson Laboratory
600 Main Street, Bar Harbor, ME 04609
V: 207-288-6772   F: 207-288-6053

Leading the search for tomorrow's cures.

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