Hi Chantel,

Please send me a copy as well! Thanks, RM

Rachelle Mainard
Rachelle Mainard, JD, CRA | Grants and Contracts Director
T: 253.682.3816 • F: 253.284.1916
M: 205.821.1774
The Geneva Foundation
917 Pacific Ave, Suite 600 Tacoma, WA 98402
www.genevaUSA.org

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-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Lynn Stedman
Sent: Wednesday, December 28, 2011 2:54 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] RESADM-L Digest - 24 Dec 2011 to 27 Dec 2011 (#2011-310)

I would appreciate a copy as well. Via email is great, xxxxxx@uab.edu.

Thanks in advance!

Lynn

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of RESADM-L automatic digest system
Sent: Tuesday, December 27, 2011 11:00 PM
To: xxxxxx@lists.healthresearch.org
Subject: RESADM-L Digest - 24 Dec 2011 to 27 Dec 2011 (#2011-310)

There are 3 messages totaling 2572 lines in this issue.

Topics of the day:

 1. office procedure manual (2)
 2. Sample Conference Proceedings Available

----------------------------------------------------------------------

Date:    Tue, 27 Dec 2011 10:31:28 -0500
From:    "McManus, Beth" <xxxxxx@WINTHROP.ORG>
Subject: Re: office procedure manual

I'd appreciate a copy of this.  You can email it to me.

Beth

Beth McManus, MHA

Senior Grants Specialist

Winthrop-University Hospital

Office of Sponsored Programs

222 Station Plaza North, Suite 510

Mineola, NY 11501

Phone: 516-663-9719

Fax: 516-663-9718

xxxxxx@winthrop.org

From: Research Administration List
[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Cummings, Chantel
Sent: Thursday, December 22, 2011 12:55 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] office procedure manual

We are working on one strictly for the pre-award activities. It's still in draft form, but I'm happy to share it with anyone who may be interested.

Chantel Y. Cummings

Research Development Coordinator

Office of Research and Sponsored Programs

University of North Florida

1 UNF Drive

Jacksonville, FL 32224

Phone: 904.620.2442

Fax: 904.620.2457

Web: http://www.unf.edu/research

From: Research Administration List
[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Deborah Hofer
Sent: Thursday, December 22, 2011 11:46 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] office procedure manual

Paul, I understand the amount of time and research this project involves as I have made several stalled attempts to construct a process manual that links and defines pre- and post-award activities. I'd love to contribute something/anything so I can justify my plea for a copy of your final document!

These may be included already but they represent issues I encounter:

1.	Contracts vs Subawards
2.	Contract negotiation especially when it involves ownership of
data and/or results.
3.	What to do with extra funds left over from fixed price contracts
when expenses come in under bid
4.	Working with the university foundation if the funding agency
requires submission by a 501 (c) 3
5.	Justification of request for reduction or waiver of indirect
cost recovery
6.	Who gets what share.
7.	Cost match or share: to track or not to track and when to
include voluntary match.
8.	Summer salary, overload, stipends.
9.	Calculation of OPE.

Thanks so much for sharing your endeavor.

Deborah d'Este Hofer MM

Southern Oregon University

Grants & Sponsored Programs

Institutional Review Board

1250 Siskiyou Blvd

Ashland, OR 97520

Computing Services  West 210
541.552.8662

xxxxxx@sou.edu

On Wed, Dec 21, 2011 at 12:47 PM, Kingsbury, Paul R < xxxxxx@usd.edu> wrote:

Some time ago I posted a query to the list about a comprehensive procedure manual for sponsor programs.  My thanks to everyone who responded with suggestions of resources to draw upon-I'm sorry I can't thank you by name, mostly because I've forgotten who you are.

While I am still working on tidying up some of the loose ends, I thought I'd provide the table of contents to the procedures manual I've put together over the last month.  Any suggestions for additions are warmly accepted.

Preaward            2

New researchers             2

Sponsor Selection            4

Opportunities    5

Budget Development    7

Compliance        10

Preparing a proposal package with Cayuse           11

Subawards-preaward    18

Routing & Approvals       20

Submission         21

Pending proposals           49

Declined proposals          49

Postaward          51

Receipt of award notice                51

Funds and Indexes          56

Onboarding Packet         56

Congratulations Letters 56

Subawards-postaward  57

Carryover requests         61

Budget revisions              62

Project changes                63

Reporting schedules       66

Effort reporting                66

Financial reporting           66

Increments, continuations, extensions, supplements, and renewals
66

Intellectual Property disclosure 67

Closeout              67

Glossary and Abbreviations         69

Don't be too impressed by the length; there are lots of pictures.

Paul

Dr. Paul Kingsbury

Director of Sponsored Programs

University of South Dakota

xxxxxx@usd.edu

605-677-7224

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------------------------------

Date:    Tue, 27 Dec 2011 07:32:19 -0800
From:    Vincent Oragwam <xxxxxx@FIRSTCLASS1.CSUBAK.EDU>
Subject: Re: office procedure manual

Our office is closed for the holidays from noon Friday Dec. 23 till Jan.
4, 2012. I am away from the office until Wednesday January 11, 2012. If your message requires immediate attention please contact Laramee Lyda-Craft at 661-654-2253 or Sharon Haynes at 661-654-2231

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------------------------------

Date:    Tue, 27 Dec 2011 17:25:59 -0500
From:    "Dr. Edward Gabriele" <xxxxxx@COMCAST.NET>
Subject: Sample Conference Proceedings Available

Many of our institutions sponsor special conferences or annual meetings to advance our mission in research and development. The question often arises how can the good merits of these special gatherings become a continual source of enrichment over time. One means that some of us have found is the publication of Conference Proceedings. Some of us might want to review a sample of one such publication.

This past summer, Navy Medicine research and development held its 2nd annual conference. A special commemorative edition of the Journal of Healthcare, Science and the Humanities captured some of the highlights of conference keynotes, posters, and presentations. You are welcome to download a copy to review. It is free and in the public domain. A bit of a holiday gift for those who might find this valuable.

The sample edition may promote creative ideas for your own institution's ways of promoting its evolving research and development mission. Developing special commemorative editions (outside of its regular editions) is one of the services that the Journal of Healthcare, Science and the Humanities provides to its federal agency, namely Navy Medicine.

To obtain an on-line copy, go to:

http://www.nmvaa.org/nmi/subPage.php?sp=34

You will have 2 choices for downloads. For on-line reading, strongly recommend downloading the version on the right hand side. This is the closest thing to reading on an iPad etc.

Enjoy!
Ed
Dr. Edward Gabriele
Special Assistant to the Navy Surgeon General
 for Ethics and Professional Integrity Editor, Journal of Healthcare, Science & the Humanities USN Bureau of Medicine and Surgery Washington, DC

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End of RESADM-L Digest - 24 Dec 2011 to 27 Dec 2011 (#2011-310)
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