Question regarding Federal employees requesting Co-PI status
Carol Sprague
(27 Sep 2011 11:11 EST)
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Re: Question regarding Federal employees requesting Co-PI status Hawk, Patricia (27 Sep 2011 12:50 EST)
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Re: Question regarding Federal employees requesting Co-PI status Hawk, Patricia 27 Sep 2011 12:50 EST
Hi Theresa, We have had proposals and awards a Federal employee is a co-PI. I don't know who your sponsor is, but some funding opportunities do indicate they want a Federal employee as a co-PI or co-Investigator. The Federal employee cannot receive salary from a grant, but the grant can pay travel, supplies, specialized equipment usage, etc. Depending on the project, we have written a sub, but we've also had awards where we haven't written subs. This is where I trust the judgment of the lead PI (who is one of our faculty) to monitor work performed by the Federal co-PI. Good communication is key. In addition, if you have a letter of support from his/her superiors, it is likely that the Federal employee will have his/her work on the grant as part of their annual performance review (Federal employees receive performance evaluations twice a year). In terms of current and pending support, what do the proposal guidelines indicate? If there's nothing there, ask the Program Officer for guidance on completing that part. Pat Patricia A. Hawk Director Office of Sponsored Programs Oregon State University 308 Kerr Administration Building Corvallis, OR 97331-2140 541-737-6699 (voice) 541-737-3093 (fax) -----Original Message----- From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Carol Sprague Sent: Tuesday, September 27, 2011 9:11 AM To: xxxxxx@lists.healthresearch.org Subject: [RESADM-L] Question regarding Federal employees requesting Co-PI status Has anyone had experience with a proposal where there will be significant contribution from a federal agency employee who is providing time and resources as encouraged and required by the prime sponsor, but whose said contributions will not be eligible for funding through a subcontract, not considered formal cost sharing, and for which there will be no contractual agreement between the institution and the contributing agency. In our circumstance the federal employee wants to be listed as a Co-PI on our proposal which we would normally do only if we had a subcontract. This federal employee has told us that with other institutions that he has dealt with, he submits with the proposal a letter of commitment detailing the support and his role and he is named on that proposal, and on the subsequent award as a Co-Investigator, but because there is no contractual agreement with the institution, there are no requirements that would normally be associated with a sub. The benefit is to the federal employee in terms of documenting his professional effort adding to his liklihood of winning his own grants. Our concerns are, how do we verify his current and pending support, what if he doesn't deliver or live up to the responsibilities that are associated with having Co-PI status? What if he leaves that institution? If there is not a contractual relationship, what recourse or protection do we have? So, wondering if any one else has dealt with a similar scenario and how they have handled. -- Theresa Girardi, CRA Assistant Director Office of Grant& Contract Administration Research Administration Building 70 Butterfield Terrace University of Massachusetts Amherst, MA 01003 (413) 545-0759 FAX (413) 577-1595 http:://www.umass.edu/research/ogca Notice: This email (including attachments)is covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521, is confidential and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, and then delete it. Thank you. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================