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Re: Paying for Participation on a Survey Johnson, Landy (Director of Grant Development) 19 Jul 2011 14:58 EST

We use gift cards for the College bookstore, which is convenient, raises bookstore revenue, and avoids any problem of appearing to endorse some particular non-College business.

Landy

-------------------------------------
Landy C. Johnson, MPA, Ph.D.
Director of Grant Development and
Coordinator of Undergraduate Research
Athletic Team Mentor, Men's Lacrosse
Assumption College
500 Salisbury St.
Worcester, MA  01609-1296
508-767-7666
xxxxxx@assumption.edu
www.assumption.edu

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Date:    Mon, 18 Jul 2011 10:45:53 -0400
From:    Kris Wolff <xxxxxx@FORDHAM.EDU>
Subject: Re: Paying for Participation on a Survey (on an NIH award)

Hi Kate,

We do this all the time here at Fordham.  And yes, my faculty often do use gift cards from Target or a similar store.  It is completely allowable.

Kris

-------------------------------------------------------

Kris Wolff

718-817-4086

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen
Sent: Monday, July 18, 2011 10:30 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH award)

Hi All,

Here’s the situation, I have a co-PI on an NIH award who would like to pay individuals a $20 stipend for participating in a survey (yes, the co-PI has IRB approval - whew!).   There will be 320 participants.  We are trying to determine the “easiest” method of paying the individuals while being compliant with NIH, OMB, college policy, etc….  Has anyone out there ever had this come up?  Is this even allowable?   There was talk about on-line gift cards but that just sounds like trouble to me.

Thanks so much for your guidance!

Kate

***********************

Kate Wallen

Grants and Contracts Specialist

Smith College

204 College Hall

Northampton, MA 01063

Telephone: 413-585-2218

Fax: 413-585-2206

xxxxxx@smith.edu

====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner)

A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help
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------------------------------

Date:    Mon, 18 Jul 2011 08:00:03 -0700
From:    Sandra Nordahl <xxxxxx@FOUNDATION.SDSU.EDU>
Subject: Re: Paying for Participation on a Survey (on an NIH award)

Kate,

Make sure the cards are numbered and you have some sort of non-identifiable participant id associated with each card, so you can “track” them for auditing purposes.  It’s can be a bit messy at audit time if it’s not handled properly.  I am sure there are plenty of participants on the listserve that can guide you properly through the process.

Sandra

Sandra M. Nordahl, CRA

Co-Director,  Sponsored Research Contracting and Compliance

 and Facility Security Officer

San Diego State University Research Foundation

5250 Campanile Drive

San Diego, CA  92182-1934

619.594.4172 - voice

619.582.9164 - fax

xxxxxx@foundation.sdsu.edu

www.foundation.sdsu.edu

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kris Wolff
Sent: Monday, July 18, 2011 7:46 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Paying for Participation on a Survey (on an NIH award)

Hi Kate,

We do this all the time here at Fordham.  And yes, my faculty often do use gift cards from Target or a similar store.  It is completely allowable.

Kris

-------------------------------------------------------

Kris Wolff

718-817-4086

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen
Sent: Monday, July 18, 2011 10:30 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH award)

Hi All,

Here’s the situation, I have a co-PI on an NIH award who would like to pay individuals a $20 stipend for participating in a survey (yes, the co-PI has IRB approval - whew!).   There will be 320 participants.  We are trying to determine the “easiest” method of paying the individuals while being compliant with NIH, OMB, college policy, etc….  Has anyone out there ever had this come up?  Is this even allowable?   There was talk about on-line gift cards but that just sounds like trouble to me.

Thanks so much for your guidance!

Kate

***********************

Kate Wallen

Grants and Contracts Specialist

Smith College

204 College Hall

Northampton, MA 01063

Telephone: 413-585-2218

Fax: 413-585-2206

xxxxxx@smith.edu

====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner)

A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner)

A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help
=============================================================

------------------------------

Date:    Mon, 18 Jul 2011 11:02:06 -0500
From:    Linda Ward <xxxxxx@CHILDRENSMN.ORG>
Subject: Re: Paying for Participation on a Survey (on an NIH award)

What do you do to ensure these payments do not exceed, for all studies
on which the individual is a patient, the $600 threshold for the IRS?
My understanding is that since these represent a payment, they are
subject to 1099 rules.

Linda Ward
Grant Accounting Manager
Grant Accounting  35-123A
Children's Hospitals and Clinics of Minnesota
2910 Centre Pointe Dr.
Roseville, MN 55113
651-855-2603
651-855-2690 Fax
email: xxxxxx@childrensmn.org
>>> Sandra Nordahl <xxxxxx@FOUNDATION.SDSU.EDU> 7/18/2011 10:00 AM
>>>

Kate,

Make sure the cards are numbered and you have some sort of
non-identifiable participant id associated with each card, so you can
“track” them for auditing purposes.  It’s can be a bit messy at audit
time if it’s not handled properly.  I am sure there are plenty of
participants on the listserve that can guide you properly through the
process.

Sandra

Sandra M. Nordahl, CRA
Co-Director,  Sponsored Research Contracting and Compliance
 and Facility Security Officer
San Diego State University Research Foundation
5250 Campanile Drive
San Diego, CA  92182-1934
619.594.4172 - voice
619.582.9164 - fax
xxxxxx@foundation.sdsu.edu
www.foundation.sdsu.edu

From: Research Administration List
[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kris Wolff
Sent: Monday, July 18, 2011 7:46 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Paying for Participation on a Survey (on an NIH
award)

Hi Kate,
We do this all the time here at Fordham.  And yes, my faculty often do
use gift cards from Target or a similar store.  It is completely
allowable.
Kris

-------------------------------------------------------
Kris Wolff
718-817-4086

From: Research Administration List
[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen
Sent: Monday, July 18, 2011 10:30 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH
award)

Hi All,
Here’s the situation, I have a co-PI on an NIH award who would like to
pay individuals a $20 stipend for participating in a survey (yes, the
co-PI has IRB approval - whew!).   There will be 320 participants.  We
are trying to determine the “easiest” method of paying the individuals
while being compliant with NIH, OMB, college policy, etc….  Has anyone
out there ever had this come up?  Is this even allowable?   There was
talk about on-line gift cards but that just sounds like trouble to me.

Thanks so much for your guidance!
Kate

***********************

Kate Wallen

Grants and Contracts Specialist

Smith College

204 College Hall

Northampton, MA 01063

Telephone: 413-585-2218

Fax: 413-585-2206

xxxxxx@smith.edu

======================================================================
Instructions on how to use the RESADM-L Mailing List, including
subscription information and a web-searchable archive, are available via
our web site at http://www.healthresearch.org (click on the "LISTSERV"
link in the upper right corner)
A link directly to helpful tips: http://tinyurl.com/resadm-l-help
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)

 A link directly to helpful tips:  http://tinyurl.com/resadm-l-help
======================================================================