We use gift cards for the College bookstore, which is convenient, raises bookstore revenue, and avoids any problem of appearing to endorse some particular non-College business. Landy ------------------------------------- Landy C. Johnson, MPA, Ph.D. Director of Grant Development and Coordinator of Undergraduate Research Athletic Team Mentor, Men's Lacrosse Assumption College 500 Salisbury St. Worcester, MA 01609-1296 508-767-7666 xxxxxx@assumption.edu www.assumption.edu -----Original Message----- From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of RESADM-L automatic digest system Sent: Tuesday, July 19, 2011 12:00 AM To: xxxxxx@lists.healthresearch.org Subject: RESADM-L Digest - 15 Jul 2011 to 18 Jul 2011 (#2011-170) ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ------------------------------ Date: Mon, 18 Jul 2011 10:45:53 -0400 From: Kris Wolff <xxxxxx@FORDHAM.EDU> Subject: Re: Paying for Participation on a Survey (on an NIH award) Hi Kate, We do this all the time here at Fordham. And yes, my faculty often do use gift cards from Target or a similar store. It is completely allowable. Kris ------------------------------------------------------- Kris Wolff 718-817-4086 From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen Sent: Monday, July 18, 2011 10:30 AM To: xxxxxx@lists.healthresearch.org Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH award) Hi All, Here’s the situation, I have a co-PI on an NIH award who would like to pay individuals a $20 stipend for participating in a survey (yes, the co-PI has IRB approval - whew!). There will be 320 participants. We are trying to determine the “easiest” method of paying the individuals while being compliant with NIH, OMB, college policy, etc…. Has anyone out there ever had this come up? Is this even allowable? There was talk about on-line gift cards but that just sounds like trouble to me. Thanks so much for your guidance! Kate *********************** Kate Wallen Grants and Contracts Specialist Smith College 204 College Hall Northampton, MA 01063 Telephone: 413-585-2218 Fax: 413-585-2206 xxxxxx@smith.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ------------------------------ Date: Mon, 18 Jul 2011 08:00:03 -0700 From: Sandra Nordahl <xxxxxx@FOUNDATION.SDSU.EDU> Subject: Re: Paying for Participation on a Survey (on an NIH award) Kate, Make sure the cards are numbered and you have some sort of non-identifiable participant id associated with each card, so you can “track” them for auditing purposes. It’s can be a bit messy at audit time if it’s not handled properly. I am sure there are plenty of participants on the listserve that can guide you properly through the process. Sandra Sandra M. Nordahl, CRA Co-Director, Sponsored Research Contracting and Compliance and Facility Security Officer San Diego State University Research Foundation 5250 Campanile Drive San Diego, CA 92182-1934 619.594.4172 - voice 619.582.9164 - fax xxxxxx@foundation.sdsu.edu www.foundation.sdsu.edu From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kris Wolff Sent: Monday, July 18, 2011 7:46 AM To: xxxxxx@lists.healthresearch.org Subject: Re: [RESADM-L] Paying for Participation on a Survey (on an NIH award) Hi Kate, We do this all the time here at Fordham. And yes, my faculty often do use gift cards from Target or a similar store. It is completely allowable. Kris ------------------------------------------------------- Kris Wolff 718-817-4086 From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen Sent: Monday, July 18, 2011 10:30 AM To: xxxxxx@lists.healthresearch.org Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH award) Hi All, Here’s the situation, I have a co-PI on an NIH award who would like to pay individuals a $20 stipend for participating in a survey (yes, the co-PI has IRB approval - whew!). There will be 320 participants. We are trying to determine the “easiest” method of paying the individuals while being compliant with NIH, OMB, college policy, etc…. Has anyone out there ever had this come up? Is this even allowable? There was talk about on-line gift cards but that just sounds like trouble to me. Thanks so much for your guidance! Kate *********************** Kate Wallen Grants and Contracts Specialist Smith College 204 College Hall Northampton, MA 01063 Telephone: 413-585-2218 Fax: 413-585-2206 xxxxxx@smith.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ============================================================= ------------------------------ Date: Mon, 18 Jul 2011 11:02:06 -0500 From: Linda Ward <xxxxxx@CHILDRENSMN.ORG> Subject: Re: Paying for Participation on a Survey (on an NIH award) What do you do to ensure these payments do not exceed, for all studies on which the individual is a patient, the $600 threshold for the IRS? My understanding is that since these represent a payment, they are subject to 1099 rules. Linda Ward Grant Accounting Manager Grant Accounting 35-123A Children's Hospitals and Clinics of Minnesota 2910 Centre Pointe Dr. Roseville, MN 55113 651-855-2603 651-855-2690 Fax email: xxxxxx@childrensmn.org >>> Sandra Nordahl <xxxxxx@FOUNDATION.SDSU.EDU> 7/18/2011 10:00 AM >>> Kate, Make sure the cards are numbered and you have some sort of non-identifiable participant id associated with each card, so you can “track” them for auditing purposes. It’s can be a bit messy at audit time if it’s not handled properly. I am sure there are plenty of participants on the listserve that can guide you properly through the process. Sandra Sandra M. Nordahl, CRA Co-Director, Sponsored Research Contracting and Compliance and Facility Security Officer San Diego State University Research Foundation 5250 Campanile Drive San Diego, CA 92182-1934 619.594.4172 - voice 619.582.9164 - fax xxxxxx@foundation.sdsu.edu www.foundation.sdsu.edu From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kris Wolff Sent: Monday, July 18, 2011 7:46 AM To: xxxxxx@lists.healthresearch.org Subject: Re: [RESADM-L] Paying for Participation on a Survey (on an NIH award) Hi Kate, We do this all the time here at Fordham. And yes, my faculty often do use gift cards from Target or a similar store. It is completely allowable. Kris ------------------------------------------------------- Kris Wolff 718-817-4086 From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Kate Wallen Sent: Monday, July 18, 2011 10:30 AM To: xxxxxx@lists.healthresearch.org Subject: [RESADM-L] Paying for Participation on a Survey (on an NIH award) Hi All, Here’s the situation, I have a co-PI on an NIH award who would like to pay individuals a $20 stipend for participating in a survey (yes, the co-PI has IRB approval - whew!). There will be 320 participants. We are trying to determine the “easiest” method of paying the individuals while being compliant with NIH, OMB, college policy, etc…. Has anyone out there ever had this come up? Is this even allowable? There was talk about on-line gift cards but that just sounds like trouble to me. Thanks so much for your guidance! Kate *********************** Kate Wallen Grants and Contracts Specialist Smith College 204 College Hall Northampton, MA 01063 Telephone: 413-585-2218 Fax: 413-585-2206 xxxxxx@smith.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.healthresearch.org (click on the "LISTSERV" link in the upper right corner) A link directly to helpful tips: http://tinyurl.com/resadm-l-help ======================================================================
