This is a fascinating discussion.   I come from the perspective of a PUI (liberal arts college) where the vast majority of Time & Effort certification forms are for incremental SUMMER SALARY (and for sabbatical salary augmenting institutional funds).

The only way for faculty to get Summer Salary is to file a Time & Effort form (we do plan/confirmation certification).   So obviously, private grants must be covered by our system.      And we were under the impression that A-21's "consistent with college policies" language meant we needed to treat all grant-funded salary the same.

We've run into lots of issues related grant funded academic year or staff salaries (mostly private grants, mostly "budget offset" type situations) where the person being paid or the PI is setting the salary rather than our policies, so we've tried to make the T&E system universal (with the reality it's federal funds that are audited so some private funds run under the radar).

Frances Vinal Farnsworth
Coordinator of Sponsored Research
Middlebury College
Middlebury, VT 05733
Email:  xxxxxx@middlebury.edu
Telephone:  802-443-5889
________________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Charlie Tardivo RACS LLC [xxxxxx@YAHOO.COM]
Sent: Thursday, May 26, 2011 1:17 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Time & Effort for Private Grants??

bingo.  of course you track a researcher when their time is allocated over federal and non federal grants.  The question I am asking relates only to those researchers that dont have federal funds for that time period.  .

This is a great debate.

Charlie Tardivo, Principal,    RACS LLC
Research Administration Consulting Services    LLC
1092 Homewood Dr        Suite 300
Lakewood OH  44107
tel# 216-403-8176.........fax# 216-221-8066

Why choose RACS LLC?   Years of leadership in providing grants management, cost recovery and regulatory compliance.  The majority of our experiences are as research administrators in research organizations. Our hands-on research administration experience is far and away greater than our competition. We are professional research administrators who now are consultants, our competition are professional consultants that try to perform research administration.  Compare the experiences and you will realize that the only choice in consulting firms is RACS LLC.We offer Interim leadership in Research Administration and assessments of your research organization structure and processes. Our experiences and our very competitive rates are very pleasing to our clients. Choose a firm that will work for you not a firm that you work for .Don't delay any longer. Contact Charlie Tardivo founder of RACS LLC with over 35 years of hands on experience in all phases of research administration.

--- On Thu, 5/26/11, Bonnie Kwit <xxxxxx@OAKLAND.EDU> wrote:

From: Bonnie Kwit <xxxxxx@OAKLAND.EDU>
Subject: Re: [RESADM-L] Time & Effort for Private Grants??
To: xxxxxx@lists.healthresearch.org
Date: Thursday, May 26, 2011, 11:21 AM

Of course when you run your effort reporting system you would include ALL activities or it wouldn't add up to 100%.  However, effort reports are only required by governmental sponsors, unless noted in another agreement.  We send out the effort reports capturing all sponsors but I would not press a faculty member to return the certified effort report for industry, foundations or private sponsors.  I do, however, usually receive 100% of the certified reports back even from the one's with industry, etc. funding.

bonnie

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of J. Michael Slocum
Sent: Thursday, May 26, 2011 10:01 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Time & Effort for Private Grants??

The cost principles for all contractors and grantees require a time and effort system that tracks all activities, whether sponsored or not.  Just imagine a time system that only tracked federal work.  What would the normal PI do?  Just put down all the sponsored work that was reimbursable and do all the other admin and private work "off the clock."  That is exactly what for-profit contractors used to do, requiring their exempt employees to work 60 hours -- 40 billed at (annual salary/2080) and then 20 or more that wasn't payable by the government, after hours.
Needless to say, academic institutions would never be so crass, but the requirement to account for ALL time is pretty basic.  Private money, Federal money, no money -- all time has to be accounted for in a single, approvable time and effort reporting system.

J. Michael Slocum
Slocum & Boddie, PC
6225 Brandon Ave.
Suite 310
Springfield, VA 22150
703-451-9001
703-451-8557 (fax)
xxxxxx@slocumboddie.com</mc/compose?to=xxxxxx@slocumboddie.com>

On Thu, May 26, 2011 at 8:45 AM, Charlie Tardivo RACS LLC <xxxxxx@yahoo.com</mc/compose?to=xxxxxx@yahoo.com>> wrote:

Has anyone asked what the government requires?

Sent from Yahoo! Mail on Android

________________________________

From: Hicks, Tammy <xxxxxx@RICHMOND.EDU</mc/compose?to=xxxxxx@RICHMOND.EDU>>;
To: <xxxxxx@lists.healthresearch.org</mc/compose?to=xxxxxx@lists.healthresearch.org>>;
Subject: [RESADM-L] Time & Effort for Private Grants??
Sent: Wed, May 25, 2011 7:58:51 PM

Hi all

I have an odd question,  does your school require you to collect time & effort reports for your private grants?? Our internal auditor is recommending  we start this practice, is anybody else out there in grant land performing this on your grants from private foundations?  Just curious!

Thanks

Tammy

Tammy Hicks
Director of Accounting

University of Richmond
(804) 289-8752 phone
(804) 287-6080 fax

xxxxxx@richmond.edu</mc/compose?to=xxxxxx@richmond.edu>

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 Instructions on how to use the RESADM-L Mailing List, including
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 via our web site at http://www.healthresearch.org (click on the
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