Great question on determining at what point one excludes employees from effort certification due to not being employed on federal projects.  We have some research coordinators working ONLY on industry sponsored grants, but there is a possibility that they can be back-up to another coordinator who has federally funded trials in the mix.  So, they are trained in EC and asked to complete the form so that they 'know' how to do it, if they are asked to fill in.

If we carve out certain individuals - then who tracks these people and provides education on the process/policy when the time comes?

And, finally, we have to do EC reporting on a two week timeframe so we don't have the luxury of time to do a quick training and collecting of the time/effort expended.

For those of you who carve out the non-federal folks, do you specify this in your policies?

Laurie

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Mike McCallister
Sent: Thursday, May 26, 2011 1:01 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] FW: [RESADM-L] Time & Effort for Private Grants??

??z{S???}?????xj???*'???O*^??m??Z?w!j??????Maybe I didn't know it, but this is what I wanted to say.

Spanky

The easiest way to phrase the regulations might be:

1. If an employee works on a federal or fed pass through project, then the university must certify time and effort for that individual, and the certification must include all activities, including other federal, nonfederal, and private foundation grants and contracts.  All activity for the individual must be included in the effort report.

2.  If an employee does not work on a federal or fed pass through project, no effort certification is required.

Some schools create effort certification for all employees who work on sponsored projects.  Other schools only create effort certifications for those employees who work on federal / fed pass through projects.  In either case, for the employee in question, all activity and all projects - federal or not - should be included in the effort certification.

The question isn't which projects are included / excluded from an effort certification; the question is whether employees are excluded from effort certification due to not being employed on federal projects.

Hope this helps.  Feel free to share with the listserv.

Jim Becker

________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Mike McCallister [xxxxxx@IDEATE.COM]
Sent: Thursday, May 26, 2011 12:05 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Time & Effort for Private Grants??
I don't want to expose those who said this to me, so I'll talk to them and see if it leads to your door, OK?

Spanky

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of J. Michael Slocum
Sent: Thursday, May 26, 2011 11:09 AM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] Time & Effort for Private Grants??

Mike, where do you get that timekeeping is not required for private grant effort?  See my earlier post.
If you don't track ALL activity, then you can't say that you have a compliant time and effort reporting system.
J. Michael Slocum
Slocum & Boddie, PC
6225 Brandon Ave.
Suite 310
Springfield, VA 22150
703-451-9001
703-451-8557 (fax)
xxxxxx@slocumboddie.com<mailto:xxxxxx@slocumboddie.com>

On Thu, May 26, 2011 at 9:30 AM, Mike McCallister <xxxxxx@ideate.com<mailto:xxxxxx@ideate.com>> wrote:
No-I watched this all day yesterday, a sad comment on my life, and no one said the obvious, "IF it's not required, don't make useless work."  It's not required for non- gov't grants and contracts Charlie, as you know.   Some people may think that monitoring all this material is good practice, but given the hassle it is to get PI's to certify the required, I wouldn't ask them to do something that is not necessary (unless in the agreement,  of course).  If an auditor recommends you do this, the auditor is likely inexperienced or a nervous Nellie.

It's like over matching on cost share, wasted.

Spanky

From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>] On Behalf Of Charlie Tardivo RACS LLC
Sent: Thursday, May 26, 2011 8:46 AM
To: xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>
Subject: Re: [RESADM-L] Time & Effort for Private Grants??

Has anyone asked what the government requires?

Sent from Yahoo! Mail on Android

________________________________
From: Hicks, Tammy <xxxxxx@RICHMOND.EDU<mailto:xxxxxx@RICHMOND.EDU>>;
To: <xxxxxx@lists.healthresearch.org<mailto:xxxxxx@lists.healthresearch.org>>;
Subject: [RESADM-L] Time & Effort for Private Grants??
Sent: Wed, May 25, 2011 7:58:51 PM
Hi all

I have an odd question,  does your school require you to collect time & effort reports for your private grants?? Our internal auditor is recommending  we start this practice, is anybody else out there in grant land performing this on your grants from private foundations?  Just curious!

Thanks
Tammy

Tammy Hicks
Director of Accounting
University of Richmond
(804) 289-8752<tel:%28804%29%20289-8752> phone
(804) 287-6080<tel:%28804%29%20287-6080> fax
xxxxxx@richmond.edu<mailto:xxxxxx@richmond.edu>
Error! Filename not specified.

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