If the grant is coming to the institution so that the cost-share obligation is ours, then we'd allow the faculty effort as an "in kind" contribution, and use our Time & Effort reporting system to document that effort.

Franci Farnsworth

Frances Vinal Farnsworth
Coordinator of Sponsored Research
Middlebury College
Middlebury, VT 05733
Email:  xxxxxx@middlebury.edu
Telephone:  802-443-5889
________________________________________
From: Research Administration List [xxxxxx@lists.healthresearch.org] on behalf of Gabriel Johnson [xxxxxx@CLARKU.EDU]
Sent: Tuesday, May 03, 2011 4:23 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] cost-sharing of unpaid effort

I’m curious if anyone has run into this situation before:

A faculty member with no current salary would like to include her unpaid labor as a cost share (in-kind) on a grant proposal to a private foundation.  The faculty member is retired, but has an appointment that allows her to receive salary from grants at a university-approved rate of pay.  Would your institution allow this as cost sharing?  If so, how would you document it for reporting/audit purposes?

It would seem to me that this is not really an in-kind contribution on the university’s part, because the university has no expense to document.  (In other words it’s not the university that bears the “cost” but the individual faculty member.)  It might also be a labor issue.  But maybe I’m mistaken.

Any thoughts on this would be appreciated!

---------------------------------------------------------------
Gabe Johnson
Clark University
Office of Sponsored Programs & Research
508-793-7765

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