Thanks for all the on/off list replies.

Note I was incorrect re JIT: the SO can upload (and of course submit) JIT documents.  Many OSPs handle the upload for the PIs/dept as part of their review.

For eSNAP, most institutions appear to employ what works and is acceptable by the individual PI.

[I still think a little IT tweaking by eRA Commons would improve things.]

CH

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Holmberg, Janet
Sent: Tuesday, March 22, 2011 3:35 PM
To: xxxxxx@lists.healthresearch.org
Subject: Re: [RESADM-L] NIH JITsubmissions;eSNAP Routing

For e-SNAPS I go into the Commons and give myself I believe it is called
Delegate permission for that PI in question.  With that I can log into
the Commons using my account info, access the e-SNAP info, and fill it
all out/upload info.  Then I have the PI review what I've uploaded,
change the PI/my permissions back to usual, and submit as Authorized
Official.  I work at a fairly small non-profit and I am basically the
only one in sponsored research who uses the Commons, so I have
permission to do everything from account set up to proposal submission.
This is not so easy if you have to go through several people to get the
permission levels changed.
janet

Janet Holmberg
Grants & Contracts Specialist
Lovelace Respiratory Research Institute
505 348-9507

-----Original Message-----
From: Research Administration List
[mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Charles Hathaway
Sent: Tuesday, March 22, 2011 1:25 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] NIH JITsubmissions;eSNAP Routing

The last time I posed this question, I took the approach of trying to
organize a mob of RESADMers to storm NIH and demand stuff.  And no one
seemed interested.  This time I'll try something different.

Facts (?)

1) At no time during the preparation and submission of a NIH competing
application is the PI required to log into Commons and do anything.
Aside from getting scores and critiques, there is always someone else
who can perform the necessary functions.

2) However, in order to upload JIT documents or route an eSNAP
application to the SO for final submission, or upload MYPR documents,
the PI's username and password are required.

Question: Assuming that administrators/assistants help many PIs with
much grant administration, how do these people at your institution deal
with these JIT and eSNAP chores?

Do they ask the PI to do it? (Waste of PI time)

Do they login using the PI's password?  (Often gives access to
confidential info)

Do you let each PI decide how to handle this?

Thanks

Charlie Hathaway

***********************************************
Charles B. Hathaway, Ph.D.
Director, Office of Grant Support
Albert Einstein College of Medicine of Yeshiva University
1300 Morris Park Avenue
Bronx, NY 10461
718.430.3642  phone
718.430.3198  fax
xxxxxx@einstein.yu.edu

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)
======================================================================

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.healthresearch.org (click on the
 "LISTSERV" link in the upper right corner)
======================================================================