We let our PI's decide in the Department of Neurology, and I would assume across the university.  Almost all of my PI's have delegated authority to me, save for a couple want to see all of the work themselves.  The delegation setup is pretty simple and they only have to do it once to cover all of their grants, so I haven't had many complaints regarding the process.  We generally discourage them giving us their passwords unless it is an "emergency" and they can't access their account to delegate.  This has only happened once that I can remember.

Thanks

Matt Carril, Project Manager
Washington University School of Medicine
Department of Neurology
Phone: (314) 362.3971 | Fax: (314) 362.2596
Email: xxxxxx@neuro.wustl.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@lists.healthresearch.org] On Behalf Of Charles Hathaway
Sent: Tuesday, March 22, 2011 2:25 PM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] NIH JITsubmissions;eSNAP Routing

The last time I posed this question, I took the approach of trying to organize a mob of RESADMers to storm NIH and demand stuff.  And no one seemed interested.  This time I'll try something different.

Facts (?)

1) At no time during the preparation and submission of a NIH competing application is the PI required to log into Commons and do anything. Aside from getting scores and critiques, there is always someone else who can perform the necessary functions.

2) However, in order to upload JIT documents or route an eSNAP application to the SO for final submission, or upload MYPR documents, the PI's username and password are required.

Question: Assuming that administrators/assistants help many PIs with much grant administration, how do these people at your institution deal with these JIT and eSNAP chores?

Do they ask the PI to do it? (Waste of PI time)

Do they login using the PI's password?  (Often gives access to confidential info)

Do you let each PI decide how to handle this?

Thanks

Charlie Hathaway

***********************************************
Charles B. Hathaway, Ph.D.
Director, Office of Grant Support
Albert Einstein College of Medicine of Yeshiva University
1300 Morris Park Avenue
Bronx, NY 10461
718.430.3642  phone
718.430.3198  fax
xxxxxx@einstein.yu.edu

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