I would offer the following:

The University of Baltimore uses Oracle's PeopleSoft Finance (v 8.4).  The vendor module of that system allows one to create "Government Classification codes" as part of each vendor record.  We have established codes for our Minority Business program (by ethnicity), a code for Maryland's Small Business program (just Small - that all we track - large or small) and the Federal SBA codes for Small (the federal definition of small is much larger than the Maryland definition) Woman Owned, Disadvantaged, HUB Zone, HBCU, Veteran Owned and SDVOB.

We then run queries in PeopleSoft against the PO records to determine the base, and the number of transactions awarded to any of the sub-groups.

Please let me know if you have other specific questions.

Blair Blankinship, C.P.M.

Director of Procurement

University of Baltimore

1420 North Charles Street

Baltimore, MD  21201

410-837-5714

Margarita M. Cardona, MS, CRA
Director of Sponsored Research
University of Baltimore
Office of the Provost
1420 N. Charles St.
Baltimore, MD 21201
(ph) 410-837-6191
(fx)  410-837- 5249

________________________________

From: Research Administration List on behalf of Cathy Harlan
Sent: Tue 10/19/2010 3:23 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Tracking Minority/Women-Owned Vendors

Greetings Colleagues,

Our Purchasing Department is in the process of making some system upgrades and has asked us, as part of their research, to inquire what systems other universities are using to track disadvantaged/women/minority business enterprise participation and/or measure their efforts to use small businesses, minority/women-owned firms in solicitations for goods and services.  Any input is most appreciated.

Please feel free to respond to me off-list.  Many thanks,

Cathy

Cathy Harlan, MPA, CRA, GPC

Associate Executive Director

Nova Southeastern University

Office of Grants and Contracts

3301 College Avenue

Fort Lauderdale, FL  33314

(954) 262-5366/Fax: (954) 262-3977

xxxxxx@nova.edu <mailto:xxxxxx@nova.edu>

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