For example, if allowable grant supplies are ordered and received prior to the expiration date but not paid until after the expiration date, would this typically be okay to charge to the grant?
--Yes, these would be allowable assuming the supplies were both received and used before the expiration date.

If allowable grant supplies are ordered prior to the expiration date but not received and not paid for until after the expiration date, could these expenses still be charged to the grant if the PI is continuing the grant research beyond the expiration date?
--Technically, the supplies were committed prior to the expiration data. However, since they were received after the end date they could not have been used during the grant period and would probably be considered unallowable by an auditor (one that actually knows what to look for). Without a no-cost extension or renewal of the grant any work performed after the end date would be voluntary and at the cost of the institution.

Nick Coburn
Research Controller
Juvenile Diabetes Research Foundation International (JDRF) | www.JDRF.org
26 Broadway, 14th Floor | New York, NY 10004
(: 212.479.7638 or 1-800-533-CURE x638
*: xxxxxx@JDRF.org |Dedicated to Finding a Cure for Type 1 Diabetes

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Angela Carron
Sent: Wednesday, September 01, 2010 11:36 AM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] expenditure end date

I'm writing to ask for guidance on how you interpret "committed/commit" in the following sentences from the NSF's Award & Administration Guide:

"b. EXPIRATION DATE is the date specified in the grant notice after which expenditures may not be charged against the grant except to satisfy obligations to pay allowable project costs committed on or before that date. The expiration date is the last day of a month."
"2. Significance of Grant Period  a. Except in fixed amount awards, an NSF grant gives authority to the grantee to commit and expend funds for allowable costs (see AAG Chapter VI) in support of the project up to the grant amount specified in the grant notice at any time during the grant period. b. Except as provided in AAG Chapter V.A.2b, Chapter V.A.2c, or Chapter V.B.7, expenditures may not be charged prior to the effective date or subsequent to the expiration date under an NSF cost reimbursement grant."

For example, if allowable grant supplies are ordered and received prior to the expiration date but not paid until after the expiration date, would this typically be okay to charge to the grant?

If allowable grant supplies are ordered prior to the expiration date but not received and not paid for until after the expiration date, could these expenses still be charged to the grant if the PI is continuing the grant research beyond the expiration date?

Thank you in advance for any guidance you can provide.

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================

<font size="1" face="Times">
DISCLAIMER:
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.
If you are not the named addressee, you are hereby notified that any review, dissemination, distribution or copying of this email is prohibited.
Please notify the sender immediately by email if you have received this e-mail by mistake and delete this e-mail from your system.
JDRF accepts no liability for the content of this e-mail, or for the consequences of any actions taken on the basis of the information provided,
unless that information is subsequently confirmed in writing. Any views or opinions presented in this email are solely those of the author and
do not necessarily represent those of the foundation unless otherwise stated and confirmed in writing in a form other than email. Although the
company has taken reasonable precautions to ensure no viruses are present in this e-mail, the company accepts no liability for any damage caused
by any virus transmitted by this e-mail or attachment(s).
Juvenile Diabetes Research Foundation, 26 Broadway 14th FL New York NY 10004 USA, www.jdrf.org
</font>

======================================================================
 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
======================================================================