We also document this as third-party cost share and have the individual submit a letter documenting the time they spent on the grant and the value for that time including imputed fringe benefits, just as we would from any third-party contributor. We would not include F&A on this contribution. The one caveat is that we do not allow this if during a pay period they receive any earned pay for the period from the university. Ted Mordhorst Assistant Director, Post Award Financial Compliance University of Washington Research Accounting and Analysis 3917 University Way N.E. Box 351122 Seattle, Wa 98105-6692 Ph 206-616-8678, FAX 206-543-0764 email xxxxxx@uw.edu Office Hours Monday - Thursday 6AM to 5PM -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Carolyn Elliott-Farino Sent: Thursday, May 27, 2010 1:36 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Summer Salary It sounds like third party cost share. Your PI is doing the cost sharing, not the institution. Have the PI sign a time and effort report documenting the time spent since they have committed that time to the grant, paid or not. I didn't understand the comment about requesting permission for leave. And I disagree with the statement that most summer salary is for three months. It definitely depends on the funding agency. NIH allows three months, yes; NSF only allows two. Carolyn -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Sharon McCarl Sent: Thursday, May 27, 2010 4:05 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Summer Salary I don't see any reason to request a leave. The faculty member will be there working on the project. The problem is documenting the effort outside of the payroll/accounting system since you cannot cost share a summer salary from a non-existent funding source. I would document the effort in a letter and have the PI sign the letter certifying that he or she has provided the effort and put it in the file. Sharon On 5/27/10 3:43 PM, "Jason K McCrory" <xxxxxx@UAB.EDU> wrote: > Since you refer to this as budgeted summer salary, there is an implied effort > commitment the faculty needs to meet during the summer months. Since most > summer salary is for three months, you'll probably have to request permission > from the sponsor for the faculty to take leave. You already know that since > no salary will be paid, you won't have costs to move to a cost sharing account > and that you will come up short on that commitment. Assuming this gets > approved, see if your institution has a policy relating to undocumented > voluntary cost sharing and follow it. > > Jason > > -----Original Message----- > From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of > Nicole M. Corali > Sent: Thursday, May 27, 2010 2:06 PM > To: xxxxxx@hrinet.org > Subject: [RESADM-L] Summer Salary > > Good Afternoon - > > Has anyone come across a faculty member who wants to forgo budgeted summer > salary. The PI is paid on a 9 month appointment. There is academic year cost > share already associated with this grant. They want to forgo summer salary in > order to use it on other expenses. The problem being, they are not reducing > their effort, but rather working for no compensation during the summer. Since > they are not receiving salary, we have no way to certify their effort other > than have them signing a certification that they are committing the amount of > effort originally proposed, but this brings into question voluntary cost share > issues, but since there is no salary associated with summer pay, there is no > way to track the associated cost share. Has anyone run into this and how did > you handle? > > Thanks, > Nicole > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including subscription > information and a web-searchable archive, are available via our web site at > http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
