It sounds like third party cost share. Your PI is doing the cost sharing,
not the institution. Have the PI sign a time and effort report documenting
the time spent since they have committed that time to the grant, paid or
not.

I didn't understand the comment about requesting permission for leave. And
I disagree with the statement that most summer salary is for three months.
It definitely depends on the funding agency. NIH allows three months, yes;
NSF only allows two.

Carolyn

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf
Of Sharon McCarl
Sent: Thursday, May 27, 2010 4:05 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] Summer Salary

I don't see any reason to request a leave.  The faculty member will be
there
working on the project.  The problem is documenting the effort outside of
the payroll/accounting system since you cannot cost share a summer salary
from a non-existent funding source.  I would document the effort in a
letter
and have the PI sign the letter certifying that he or she has provided the
effort and put it in the file.

Sharon

On 5/27/10 3:43 PM, "Jason K McCrory" <xxxxxx@UAB.EDU> wrote:

> Since you refer to this as budgeted summer salary, there is an implied
effort
> commitment the faculty needs to meet during the summer months.  Since
most
> summer salary is for three months, you'll probably have to request
permission
> from the sponsor for the faculty to take leave.  You already know that
since
> no salary will be paid, you won't have costs to move to a cost sharing
account
> and that you will come up short on that commitment.  Assuming this gets
> approved, see if your institution has a policy relating to undocumented
> voluntary cost sharing and follow it.
>
> Jason
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of
> Nicole M. Corali
> Sent: Thursday, May 27, 2010 2:06 PM
> To: xxxxxx@hrinet.org
> Subject: [RESADM-L] Summer Salary
>
> Good Afternoon -
>
> Has anyone come across a faculty member who wants to forgo budgeted
summer
> salary. The PI is paid on a 9 month appointment. There is academic year
cost
> share already associated with this grant. They want to forgo summer
salary in
> order to use it on other expenses. The problem being, they are not
reducing
> their effort, but rather working for no compensation during the summer.
Since
> they are not receiving salary, we have no way to certify their effort
other
> than have them signing a certification that they are committing the
amount of
> effort originally proposed, but this brings into question voluntary cost
share
> issues, but since there is no salary associated with summer pay, there
is no
> way to track the associated cost share. Has anyone run into this and how
did
> you handle?
>
> Thanks,
> Nicole
>
>
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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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