I don't see any reason to request a leave.  The faculty member will be there
working on the project.  The problem is documenting the effort outside of
the payroll/accounting system since you cannot cost share a summer salary
from a non-existent funding source.  I would document the effort in a letter
and have the PI sign the letter certifying that he or she has provided the
effort and put it in the file.

Sharon

On 5/27/10 3:43 PM, "Jason K McCrory" <xxxxxx@UAB.EDU> wrote:

> Since you refer to this as budgeted summer salary, there is an implied effort
> commitment the faculty needs to meet during the summer months.  Since most
> summer salary is for three months, you'll probably have to request permission
> from the sponsor for the faculty to take leave.  You already know that since
> no salary will be paid, you won't have costs to move to a cost sharing account
> and that you will come up short on that commitment.  Assuming this gets
> approved, see if your institution has a policy relating to undocumented
> voluntary cost sharing and follow it.
>
> Jason
>
> -----Original Message-----
> From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of
> Nicole M. Corali
> Sent: Thursday, May 27, 2010 2:06 PM
> To: xxxxxx@hrinet.org
> Subject: [RESADM-L] Summer Salary
>
> Good Afternoon -
>
> Has anyone come across a faculty member who wants to forgo budgeted summer
> salary. The PI is paid on a 9 month appointment. There is academic year cost
> share already associated with this grant. They want to forgo summer salary in
> order to use it on other expenses. The problem being, they are not reducing
> their effort, but rather working for no compensation during the summer. Since
> they are not receiving salary, we have no way to certify their effort other
> than have them signing a certification that they are committing the amount of
> effort originally proposed, but this brings into question voluntary cost share
> issues, but since there is no salary associated with summer pay, there is no
> way to track the associated cost share. Has anyone run into this and how did
> you handle?
>
> Thanks,
> Nicole
>
>
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