Since you refer to this as budgeted summer salary, there is an implied effort commitment the faculty needs to meet during the summer months.  Since most summer salary is for three months, you'll probably have to request permission from the sponsor for the faculty to take leave.  You already know that since no salary will be paid, you won't have costs to move to a cost sharing account and that you will come up short on that commitment.  Assuming this gets approved, see if your institution has a policy relating to undocumented voluntary cost sharing and follow it.

Jason

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Nicole M. Corali
Sent: Thursday, May 27, 2010 2:06 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] Summer Salary

Good Afternoon -

Has anyone come across a faculty member who wants to forgo budgeted summer salary. The PI is paid on a 9 month appointment. There is academic year cost share already associated with this grant. They want to forgo summer salary in order to use it on other expenses. The problem being, they are not reducing their effort, but rather working for no compensation during the summer. Since they are not receiving salary, we have no way to certify their effort other than have them signing a certification that they are committing the amount of effort originally proposed, but this brings into question voluntary cost share issues, but since there is no salary associated with summer pay, there is no way to track the associated cost share. Has anyone run into this and how did you handle?

Thanks,
Nicole

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