Kris,

I'm not familiar with the campus-based solutions available, but this type of alert service is included with membership in the Grants Resource Center (the organization I work for). A member talked about the GRC faculty alert system a reply to your post earlier this year. Here's a little more detail and a response to your question about technologies used:

We publish higher education-related Grants.gov, Federal Register, and FedBizOpps notices in a bi-weekly bulletin, and also distribute a monthly alert of funding opportunities with deadlines occurring 90 days out. The research and sponsored programs administrators on most member campuses forward this information to deans, chairs, and faculty--others use it in their campus newsletters and/or post it to an internal website.

Individual faculty members can also opt in to a system that delivers automatic monthly alerts based on discipline/academic subject/activity keyword selections. We confine the notices to national solicitations for which colleges, universities, and individuals are eligible to apply or partner. We do some up-front work with the faculty member and the institution's research and sponsored programs office to select relevant keywords and pre-empt the frustration of being alerted to a string of opportunities outside the field of interest.

The monthly faculty alerts and deadlines reports are run from an Access database, and we compile the bulletins manually. If you're leaning toward developing an in-house alert system, Access is a good, straightforward way to go.

Meg

Meg Cantwell
Program Consultant
Grants Resource Center
American Association of State Colleges and Universities
1307 New York Avenue NW, Fifth Floor
Washington, DC 20005
202.478.4709
xxxxxx@aascu.org <mailto:xxxxxx@aascu.org>

AASCU: The Leadership Association of 430 Public Colleges and Universities Delivering America's Promise

________________________________

From: Research Administration List on behalf of Kris Wolff
Sent: Tue 5/11/2010 12:12 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] research office websites with automatic email?

Hi Folks,

A while ago I asked people about how they communicate funding opportunities with their faculty and based on that ran a survey here at Fordham.  The main results were that people want the funding opportunities website to remain in existence so they can look at it in their own time, but they also want to be able to opt into an email service that will send out opportunities biweekly... but only in the disciplines they are interested in.

I've been working with our IT group here to see if we can do such a thing, and we've figured out some comparable alternatives (using an Access database on the website, setting up RSS feeds, etc.) but they have asked me if anyone out in RESADM land has a website they maintain that can generate automatic emails to those people that opt into the service - and if so, what programs/systems/software/language you are using to achieve this?

Please feel free to contact me off-list at xxxxxx@fordham.edu.

Thank you everyone!

Best,

Kris

-------------------------------------------------------

Kris Wolff, MA, CRA

Grants Officer

Office of Sponsored Programs

Rose Hill campus, ADN 221

718-817-4086

http://www.fordham.edu/osp

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