Couldn't you look at the gift card as a reimbursement for the expenses
the study participants incur as part of their participation in the
project (gas, parking, child care, lost wages) rather than a payment for
services.  Especially if you sent them gas cards

Lesley S. Zajac
Director, Research Administration
Jaeb Center for Health Research
15310 Amberly Drive, Ste 350
Tampa, FL 33647
Tel: 813.975.8690
Fax: 813.975.8761
email: xxxxxx@jaeb.org

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Claassen, Kurt, J
Sent: Wednesday, April 07, 2010 9:39 AM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] 1099 reporting for stipend payments in the form
of gift cards

This would be for current year reporting.  The problem is that there was
a bad process in place prior to me coming to CMH and many of our studies
purchase bulk gift cards to give to study participants in place of cash
or check stipend payments.

CMH Accounting tends to agree that we shouldn't be involved with gift
cards as it gets very messy.  However, we do think that all forms of
stipend payment (check, cash and gift card) need to be captured to
ensure that any one participant is above or below the $600 1099 limit.

Thank you for your thoughts on this, most of Accounting agrees we need
to get out of the "gift card business" and use check cards, cash or
checks.

Thank you.

Kurt

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org] On
Behalf Of Cappellucci, James E.
Sent: Tuesday, April 06, 2010 8:21 PM
To: xxxxxx@hrinet.org
Subject: Re: [RESADM-L] 1099 reporting for stipend payments in the form
of gift cards

My opinion is that they are gifts, as I am sure the subjects were
expecting. It
sounds like your institution blew it here and should them gifts, as I am
sure
the subjects were expecting. if these are for the 2009 year,then you are
late in
getting the 1099s out. If this is for the current year, then your
institution is
ok and should not pay in gift cards. Give the participants cash.

________________________________

From: Research Administration List on behalf of Claassen, Kurt, J
Sent: Tue 4/6/2010 6:05 PM
To: xxxxxx@hrinet.org
Subject: [RESADM-L] 1099 reporting for stipend payments in the form of
gift
cards

Hi,

I would like to know if any institution has a process in place or what
the
policy is for 1099 reporting for stipend payments made in the form of
gift
cards.   Specifically our institution is a regional site for 27 centers.
Each
center receives gift cards to give out to subjects at their sites.
However, the
gift cards are originally purchased by our hospital.  I am curious if
any other
institution has a policy for tracking gift cards and how or if they are
reported
for 1099 purposes and do you issue a 1099 in instances where a
sub-recipient is
receiving multiple quantities of gift cards.

Thank you.

Kurt Claassen

Kurt Claassen

Children's Mercy Hospital

Manager, Research and Grants Accounting

2401 Gillham Road

Kansas City, MO  64108

816-701-1306 Office

816-701-1340 Fax

Physical Address

2405 Grand, Room 1454

Kansas City, Missouri 64108

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 subscription information and a web-searchable archive, are available
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 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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