Hi Gloria, Interesting question. I worked at UC San Diego for about 8 years and our OCGA asked for 10 working days prior to the deadline to review the proposal. A notice was sent out when this rule was instituted and could be used by the department or central offices to remind repeat offenders of this requirement: http://ocga.ucsd.edu/Research/Timely_Submission_of_Proposals.pdf. I don't recall a written policy on submission though. In practice, grants.gov proposals would need to be given the day before the deadline. Paper proposals would need to be at the central office by noon to make it out to the afternoon mail services run. I do not work in the Sponsored Research Office with my current employer, Sanford Burnham Medical Research Institute, but they request a similar 2 week turnaround for review and 3 days for the final submission. Does your institution have a written policy in place and, if so, how is it distributed/used? Sincerely, Andrea Nievera Andrea Nievera, MA | Grants Analyst | Sanford|Burnham Medical Research Institute | 10901 North Torrey Pines Road | La Jolla CA 92037 | Direct: 858.646,3100 x3637 | Fax: 858.795.5281 | www.burnham.org This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Angela Sgroi Sent: Wednesday, February 10, 2010 11:04 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Proposal Process Hi Gloria, Because we are a PUI and one of our goals is to encourage and support faculty members (very active researchers with significant teaching loads) to apply for external support for their research and curricular projects, we have developed a proposal submission system that breaks down the approval process a bit. Instead of having a hard deadline for the submission of a final proposal for review and approval, we ask for rfp url, co-PI, cost share requirements, outside collaborator, use of facilities, equipment purchase info through our in-house, on-line proposal development, communication, & approval system on the Early Notification Form. This helps in identifying areas that need early handling and/or notifies key people on campus, so that they can ask questions, and/or advise, as needed. Next,the budget is created and submitted to our office alone for preliminary budget review/approval. Final proposal submission does not have a firm deadline (although we publish a caveat tha! t indicates that if we do not receive a final proposal for review within a week of the deadline we cannot guarantee submission to the funder). The reality is that when this process is followed (and this probably happens at least 60% - 70% of the time), we can give final approval in about a day, if needed because when the process is followed, all involved parties have had ample time early enough to work out the usual time-consuming questions. We have a 1.5 person pre-award office serving about 400 faculty and staff, submitting about 90-100 proposals a year. This approach is critical for us because we do not have the staffing cushion to properly deal with numberous emergencies or last-minute problems. By pushing most of the pre-award work into a more spread-out time frame, we are able to not only approve proposals, but provide proposal development support and advice, as needed, and get most of our proposals out without alot of agita. Of course, our size has everything to do with why this works for us. Angela ----- "Gloria Greene" <xxxxxx@UAH.EDU> wrote: | Good Afternoon, | | | | I am reviewing several policies and processes as they relate to | proposal submission. In particular the time in which a proposal is | due in our office. Currently, we require a ready to submit proposal | be in our office three working days prior to the due (agency | submission date) date. I appreciate anyone willing to share their | institutions requirements for proposal submission to their Sponsored | Research Office. | | | | Thanks in advance | | Gloria Greene, CRA | | Director | | UAHuntsville, Office of Sponsored Programs | | 301 Sparkman Drive, VBRH E26 | | Huntsville, AL 35899 | | Voice: (256) 824-2657 | | Fax: (256) 824-6677 | | | | "The person who knows 'how' will always have a job. The person who | knows 'why' will always be his boss." -- Diane Ravitch | | | | | | ====================================================================== | Instructions on how to use the RESADM-L Mailing List, including | subscription information and a web-searchable archive, are available | via our web site at http://www.hrinet.org (click on "Listserv Lists") | ====================================================================== -- Angela Sgroi, Ed.D. Director of Grants Operations Office of Academic Grants and Sponsored Research The College of New Jersey P.O. Box 7718 Ewing, NJ 08628-0718 Tel: (609)771-3255 FAX: (609)637-5171 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
