I worked at UC San Diego for a few years. Effort distribution certification is a specific form for the sole purpose of effort reporting. In the past, everything was handled by paper. Centralized offices would distribute effort reports, as pulled from the centralized financial system. In the past few quarters, UCSD has implemented an online method. Once again, the effort is pulled from the centralized financial system. In both scenarios, effort actually reflects effort paid. I had yet to run into a case where calendar entries, lab notebooks, ie anything outside of the effort reporting form was used to substantiate the effort. Andrea Nievera, M.A.| Grants Analyst | SANFORD BURNHAM Medical Research Institute | 10901 North Torrey Pines Road | La Jolla CA 92037 | Direct: 858.646.3100 x3637 | Fax: 858.795.5281 This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of Dunbrook-Babbie, Kim Sent: Wednesday, January 27, 2010 4:23 AM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Time and Effort Documentation What is the "system documentation for expending effort"? We are looking for information as to what a Faculty or staff member should be using to justify the percentages of effort that appear on the annual certification of effort form. For example how does the Faculty member know he expended the 60% effort he committed to project A and 30% he committed to project B. Do other institutions require faculty members to have a methodology to substantiate the effort level expended such as calendar entries, lab note books, teaching schedules etc. -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org] On Behalf Of David Ngo Sent: Tuesday, January 26, 2010 8:15 PM To: xxxxxx@hrinet.org Subject: Re: [RESADM-L] Time and Effort Documentation At UW, Effort certification in the ECRT system is a two-step process: 1) the faculty or staff member certifies the statement, and 2) it must then be reviewed and processed by an Effort Coordinator. Until the Effort Coordinator has reviewed the certification and submitted it to RSP, the certification is not complete. The information to substantiate the effort percentages is housed in the system in terms of project information, commitments/proposing effort, distribution of effort, expending effort, charging salary, payroll information, cost share information along with the actual certification. The certification is the actual effort, up to the sum of the paid and unpaid commitments. Changes in commitments and documentation of that is done at the central office. Hope this helps... Best Rgds, David Ngo | UW Effort Team | RSP DAVID NGO EFFORT ADMINISTRATOR / ECRT MANAGER UNIVERSITY OF WISCONSIN-MADISON OFFICE OF RESEARCH & SPONSORED PROGRAMS 21 N. PARK ST.; SUITE #6158 MADISON, WI 53715-1218 (608) 263-6913 TELEPHONE (608) 262-5111 FAX xxxxxx@RSP.WISC.EDU >>> "Dunbrook-Babbie, Kim" <xxxxxx@MAIL.AMC.EDU> 1/22/2010 1:35 PM >>> What does your institution require employees to maintain (if any) for supporting documentation to substantiate the effort percentages charged to sponsored projects on their time and effort certification. Thank you Kimberly Babbie AMC Corporate Compliance and Audit 518-262-5496 ----------------------------------------- CONFIDENTIALITY NOTICE: This email and any attachments may contain confidential information that is protected by law and is for the sole use of the individuals or entities to which it is addressed. If you are not the intended recipient, please notify the sender by replying to this email and destroying all copies of the communication and attachments. Further use, disclosure, copying, distribution of, or reliance upon the contents of this email and attachments is strictly prohibited. To contact Albany Medical Center, or for a copy of our privacy practices, please visit us on the Internet at www.amc.edu. ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
